Talent Acquisition - HR Assistant

We’re looking for a Human Resource Assistant to support end-to-end HR operations, with a strong focus on recruitment and onboarding. You’ll help us scale our team by managing applicant tracking systems, screening candidates, scheduling interviews, and facilitating a smooth hiring process — especially for high-volume and global roles. This full-time, remote role requires strong organizational skills, a proactive mindset, and prior experience in talent acquisition.

You’ll also provide support across other HR functions, including employee records, contract administration, performance tracking, and internal communications. This is an ideal role for someone eager to grow their career in HR while making a real impact in a fast-paced eCommerce environment.

Key Responsibilities

• Proactively source qualified candidates through platforms like LinkedIn, gem.com, etc.  
• Coordinate high-volume recruitment efforts, from job posting to candidate onboarding
• Screen resumes and conduct initial interviews or assessments
• Manage scheduling for interviews across global time zones
• Maintain and update applicant tracking systems (JazzHR, LinkedIn, etc.)
• Assist with contract creation, onboarding paperwork, and employee record management
• Support new hire onboarding and orientation
  Track key hiring and sourcing metrics (e.g., time to fill, source of hire, pipeline health)
• Help improve internal HR workflows and documentation
• Collaborate with department heads to understand hiring needs and timelines
• Support employee engagement initiatives and internal communications
• Maintain confidentiality and data accuracy across HR platforms

Key Performance Indicators (KPIs)

📅 Time-to-schedule and time-to-hire
📈 Candidate pipeline health and ATS maintenance
📝 Accuracy and timeliness of employee documentation
✅ Completion rate of onboarding tasks within target deadlines

Required Skills & Qualifications

Must-Have Skills:
• 2+ years of HR experience, ideally in a fast-paced, high-growth environment
• Proven experience with volume hiring or recruiting for multiple roles simultaneously
• Proficiency with applicant tracking systems (JazzHR, BambooHR, Workable, etc.)
• Strong attention to detail and data accuracy
• Clear, professional communication skills in English
• Excellent organization and multitasking skills
• Ability to manage tasks independently in a remote setup
• Must be available to work from 12:00 PM to 8:00 PM Pacific Standard Time (PST)

Highly Desired:
• Experience hiring for eCommerce, digital marketing, or tech-related roles
• Comfort using spreadsheets and task management tools (e.g., ClickUp, Trello, etc.)
• Familiarity with Google Workspace and Slack
• Experience supporting international teams or remote-first companies

Who Should Apply?

✅ Apply if you:
• Love working behind the scenes to make hiring and onboarding seamless
• Are energized by sourcing, screening, and finding the right talent fast
• Enjoy helping people feel welcomed, supported, and set up for success
• Are highly organized and thrive in a remote-first, high-speed team environment

🚫 Do not apply if you:
• Are not comfortable working with tight deadlines or shifting priorities
• Have limited experience with volume hiring or applicant tracking systems
• Cannot commit to a consistent schedule with PST overlap

Compensation & Work Environment
💼 Full-time, remote
💰 Salary range: $800-$1000 per month depending on experience
📅 Paid holidays and flexible time off
🌎 Work with a diverse, global team
🧠 Opportunities for career growth within a high-performing HR department
🎯 Exposure to best practices in remote hiring, onboarding, and retention

Application Process

1. Submit your resume and a short cover letter outlining your experience
2. Initial interview with HR
3. Online assessment focused on attention to detail and communication
4. Final interview with the HR Manager