Position: Talent Acquisition Specialist
Department: Administrative
Reports To: Director, Talent Acquisition
FLSA: Non-Exempt
The Corporate core office operating hours are Monday through Friday 8:30 am - 5:00 pm EST.
Primary Function:
The Talent Acquisition Specialist is responsible for a wide range of recruiting, employee onboarding, administrative and recruiting support activities.
Position: Talent Acquisition Specialist
Department: Administrative
Reports To: Director, Talent Acquisition
FLSA: Non-Exempt
The Corporate core office operating hours are Monday through Friday 8:30 am - 5:00 pm EST.
Primary Function:
The Talent Acquisition Specialist is responsible for a wide range of recruiting, employee onboarding, administrative and recruiting support activities.
Job Scope and Major Responsibilities:
- Partner with hub hiring managers and recruiting team to determine staffing needs.
- Screen resumes, interview candidates (by phone or in person), administer appropriate assessments.
- Follows up with candidates and hiring managers to ensure updated information on the interview process status.
- Manage coordination of interview with hiring manager, etc,
- Management of candidate activity in the Applicant Tracking System (ATS/HRIS).
- Manages application/resume file and retention according to company policy.
- Assist in the review and creation of job posts and job descriptions.
- Working knowledge of background screening and I-9 Process
- New hire time card processing
- Sourcing qualified candidates
- Creating and sending job offers
- Creating and sending applicant status notifications including rejection notices
- Maintain a positive employer brand and keep qualified candidates engaged for future openings.
- Employee Onboarding following the preset process
- Proof read all materials prior to making them for public view
- Assist with coordinating on-site recruiting-related events, i.e., Career Fair and other special events
- Adheres at all times to physical, administrative and technical safeguards related to core business when executing job functions.
- Regular attendance and schedule adherence is critical.
- Adhering to company policies and procedures.
- Possess a professional demeanor, focused on respectful communication, a positive and reliable attitude, and responsible behavior. This includes dressing appropriately, being punctual, maintaining composure, and demonstrating accountability for your actions.
- Working outside of core business hours may be required.
- Other duties as assigned.
- Compliance with the provisions of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations, as amended (“HIPAA”).
Required Qualifications:
- Associate's degree in Human Resources, Business Administration, or a related field with significant work experience in HR or recruitment coordination.
- 2–5 years in a recruiting or HR coordination role is preferred.
- Represents the company with professionalism and integrity in all interactions.
- Proficiency in HRIS systems (ADP WorkForce Now preferred)
- Experience with professional networks like LinkedIn Recruiter, indeed, ZipRecruiter, Smart Recruiter
- Knowledge of Hub practices and daily workload
- Possesses exemplary verbal and written communication, organizational and time management skills.
- Possesses a high level of attention to detail.
- Must be flexible to work 40 hrs./week between the hours of 8am-8pm Monday-Friday. Occasional evening/weekend hours may be requested based on workload and deliverables.
- Evidence of the practice of a high level of confidentially.
- Individual must have Microsoft proficiency (word, excel, outlook).
- Reliable and consistent attendance and schedule adherence is required.