Job Description | Talent Acquisition Specialist
Position title | Talent Acquisition Specialist |
Reports to | HR Director |
Reporting Worksite | Headquarters and off-site as needed |
Employment Classification | Full-time, Hourly (Non-Exempt) |
Position Purpose and Summary
The Talent Acquisition Specialist position is responsible for supporting and contributing to all aspects of Human Resources including employee relations, recruitment, employee training and development, policy interpretation, and compliance with all applicable state and federal laws. The Talent Acquisition Specialist provides support in these areas as directed but otherwise primarily works in all aspects of Talent Acquisition. This position acts as the primary interface for the entire organization’s talent acquisition pipeline including but not limited to: pipeline development, creating/editing/publishing/promoting job postings, candidate screening, interviewing, eligibility checks, offer letters, and aspects of onboarding. The Talent Acquisition Specialist works closely with Hope’s Managers and Directors, accessing various sites and departments to ensure staffing needs are effectively filled.
Working on a cross-functional team and under the guidance of the HR Director, the Talent Acquisition Specialist contributes to minimizing time to hire, cost to hire, and improves acceptance rate, hiring manager satisfaction, candidate pools, and sourcing channel effectiveness.
Primary Duties and Responsibilities
Acts as the primary person for managing and maintaining ADP, Indeed, and other job posting sites in an organized manner.
Actively verifies and updates job description and job postings, as needed; maintaining HR databases with the most current information.
Coordinates with Hiring Managers across the organization to effectively identify job openings across the organization for fulfillment.
Strategically manages job postings and interacts with qualified candidates to create engagement and interest surrounding job opportunities.
Ensures that job posting budget are prudent and that the organization sees adequate ROI on paid job postings.
Identifies qualified talent pools and develops talent pipelines with other agencies, schools, and partners.
Regularly generates a strong candidate pool for all posted positions.
Ensures that job postings and job descriptions are professional, meet legal requirements, and represent the best interest of the organization.
Ensures that all open Hope positions are advertised internally and externally, as needed, and that ever-green recruitment occur for high-turnover positions.
Recruits, screens, interviews, and participates in the hiring process of employees.
Communicates internally and externally to publish job openings at the organization
Oversees and actively works to verify employment eligibility of all candidates as they are considered for placement at Hope.
Prepares offer letters in coordination with Hiring Managers and Hope HR Policy.
Secondary Duties and Responsibilities
Coordinates new hire orientations when applicable.
Contributes to employee onboarding, as needed in collaboration with HR colleagues.
Ensures that the proper new hire paperwork and onboarding is completed and processed in HRIS system.
Coordinates with Payroll and Benefits personnel as needed to ensure the proper HR processing occurs for employees according to the appropriate payroll cycle.
Work under the guidance of the HR Director to assist with all aspects of HR, including but not limited to: documentation, administration, employee relations, and provides guidance and documentation related to disciplinary actions and terminations.
Administrative and clerical duties as needed to support the position and HR department.
Other duties, as assigned.
Skills
Excellent verbal, written and oral presentation skills
Ability to articulate with strong attention to detail
Strong interpersonal skills
Problem solving and strategizing capabilities
Technologically adept with ability to work in multiple software and internet based applications
Good judgment and decision making skills
Ability to exercise and demonstrate discretion related to sensitive, confidential, or personal matters of colleagues, candidates, and through all aspects of acting as an agent of Human Resources
Qualifications
Highly motivated self-starter, with proven ability to develop creative solutions.
Demonstrated ability to utilize computers, software, and internet based applications
Experience with managing the Talent Pipeline
Familiarity with ADP Workforce strongly desired
Demonstrated experience in all phases of recruitment and staffing
Mandatory Requirements:
Employment eligibility verification
Must have valid CA Driver's license & must provide proof of vehicle insurance coverage
Must be able to qualify for HOTV’s commercial insurance coverage
Physical, Demands, Environmental Conditions, Equipment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is required to: Routinely required to
Sit for extended periods of time
Work on a computer (with screentime) for significant periods of time
Multi-task
Some degrees of mobility required (e.g. - ability to bend, twist, kneel, and lift up to 50 lbs.)
Visual and hearing abilities required
Use a desktop / laptop computer and ancillary office equipment
The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this classification.
Equal Employment Opportunity: In the United States we are proud to be an EOE/AA employer M/F/D/V/SO (Minority, Female, Disabled, Veteran and Sexual Orientation). We maintain a drug-free workplace and perform pre-employment substance abuse testing. We are an equal opportunity employer with a commitment to diversity. If you have a disability under the Americans with Disabilities Act or a similar law and you wish to discuss potential accommodations related to applying for employment at our company, please disclose to the Human Resources Department