Talent Acquisition Specialist

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training.

We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations.

Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats.

Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Join our team!

Essential Duties and Responsibilities:

Reporting to the HR and Talent Manager, the Talent Acquisition Specialist will be responsible for delivering recruiting support for the organization’s talent needs, creating a strong pipeline for our company’s current and future hiring needs, including support for international hiring initiatives, and taking a lead role in developing an impactful recruitment strategy and employer brand to strengthen talent attraction efforts.

Duties & Responsibilities

• Lead end-to-end recruitment for diverse and complex roles, including job postings, sourcing, screening, interviewing, offers, and background checks.
• Build and maintain talent pipelines through career fairs, industry networks, direct outreach, resume screening, phone interviews, and proactive candidate pool management for current and future hiring needs.
• Manage job advertisements across multiple platforms in alignment with employer branding guidelines.
• Conduct interviews and support hiring managers with feedback consolidation, candidate selection and tracking to ensure a smooth hiring process.
• Prepare offer letters, employment documentation and support the onboarding process in collaboration with the HR team, to ensure timely and consistent candidate communication throughout the process.
• Coordinate onboarding activities such as background checks, documentation, orientation sessions, and employee file creation.
• Manage recruitment administration in ATS and HRIS systems, including data entry, candidate tracking, documentation management, reporting accuracy, audit readiness, and compliance.
• Maintain and update job descriptions, recruitment templates, and process documentation, while standardizing and improving recruitment workflows and administrative practices.
• Serve as a key point of contact for recruitment-related inquiries and build strong relationships with candidates, hiring managers, and internal stakeholders.
• Develop, analyze, and present recruitment metrics and dashboards, while identifying opportunities for process optimization, automation, efficiency gains, and KPI improvement.
• Participate in recruitment events, conferences, job fairs, and cross-functional HR projects as needed.

Education and/or Work Experience Requirements:

• A minimum of 7-10 years of hands-on experience in talent acquisition including exposure to complex or international hiring within the aerospace industry or other related industries.
• Bachelor’s in human resources or equivalent experience and Diploma in Human Resources Management.
• A Chartered Professional in Human Resources (CHRP), an asset
• Proven experience recruiting across multiple geographies or business units, ideally in technical or specialized environments
• Strong experience with ATS, HRIS, and advanced sourcing tools (LinkedIn Recruiter, etc.)

Skills & Competencies:

• Bilingual- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers;
• Strong communicator with outstanding interpersonal skills; must be able to quickly engage discussions and build relationships.
• Ability to work at all levels of the organization; sourcing for junior and senior roles.
• Ability to handle issues in a tactful and confidential manner.
• Ability to work at the speed of the business and meet tight deadlines under pressure while maintaining a positive attitude and providing exemplary customer service;
• Ability to prioritize activities in relation to evolving business needs.
• Exceptional attention to detail and strong organizational skills.
• A reliable team-player with strong multi-tasking abilities
• Ability to perform all work in support of our Corporate Values of Excellence, Service, Integrity … Together.

Physical Requirements:

Ability and flexibility to travel to various sites.

Occupational Health and Safety:

You will have the following responsibilities in order to comply with the company's Occupational Health and Safety program:

Employees are responsible for:

• Working in compliance with Occupational Health and Safety acts and regulations
• Following safe work practices and procedures and using safeguards and personal protective equipment
• Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.

Security Clearance Requirements/ CGP / ITAR:

Position requires Level II clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program

By joining Top Aces, you will find:

• A work environment in which service, integrity, excellence and teamwork are highly valued;
• Opportunities for development and growth;
• Multidisciplinary and multicultural collaboration at a local and global level;
• A flexible schedule;
• Attractive benefit plan.

Come share your passion with us! Here, you’ll be encouraged, empowered, and challenged to be your best self.

Equal Employment Opportunity

At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability or age. The masculine form may be used in this job description solely for ease of reading but refers to men, women and gender diversity.

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