Talent Acquisition Specialist

Whitestone Associates, Inc., a 100% employee-owned company and a leading provider of environmental and geotechnical engineering and consulting services throughout the eastern United States, is currently seeking a Talent Acquisition Specialist to join our team. This is a great opportunity for a highly organized and detail-oriented professional to support our growing talent acquisition efforts across multiple office locations.

Position Summary

The Talent Acquisition Specialist will play a key role in the day-to-day execution of hiring processes. This position works closely with our Talent Acquisition Manager, Human Resources team, and hiring managers to ensure a smooth and efficient experience for both candidates and internal stakeholders. This is an ideal role for someone who thrives in a fast-paced environment, enjoys working behind the scenes, and is passionate about contributing to team success.

Key Responsibilities

• Provide administrative support throughout the recruitment lifecycle, including job postings, sourcing and reviewing resumes, interview scheduling, and candidate communications;
• Assist in drafting and editing job descriptions and advertisements;
• Maintain and update applicant tracking systems and candidate databases;
• Coordinate with hiring managers to gather availability and schedule interviews (Teams, phone, or in-person);
• Track candidate progress and ensure timely follow-up throughout the hiring process;
• Assist with background checks, reference checks, and onboarding documentation as needed;
• Manage internal recruitment inboxes and respond to candidate inquiries; and
• Support continuous improvements to recruitment processes, templates, and documentation.

Qualifications

• 1-2+ years of experience in a human resources or recruitment support role (internship experience will be considered);
• Bachelor's degree required; preferred majors include Human Resources, Business Administration, Psychology, Communications, or a related field;
• Strong organizational skills with keen attention to detail;
• Excellent written and verbal communication skills;
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams);
• Experience with applicant tracking systems (ATS) or HRIS platforms is a plus;
• Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven environment;
• Professionalism and discretion in handling sensitive and confidential information; and
• Ability to work daily in an in-person office atmosphere

Benefits:

• The estimated annual salary for this position is $55,000-$65,000.  Candidates may be considered above this range under certain circumstances.
• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Multiple Corporate Discount Programs