Talent Acquisition Operations Specialist

Primary Job Functions

• Job Posting Management: Create, update, and manage job postings within the Applicant Tracking System (UKG); collaborate with hiring managers and Compensation to ensure descriptions are accurate and approved.

• Offer & Welcome Letters: Draft and issue all offer and welcome letters, ensuring accuracy and timely delivery to candidates.

• Candidate Follow-Up: Monitor and follow up with candidates throughout the pre-hire process to ensure completion of required tasks and documentation.

• I-9 and E-Verify Compliance: Conduct I-9 verification for all new hires and submit E-Verify cases in compliance with federal and client requirements.

• Process Hire in UKG: Execute the “Process Hire” function in UKG, converting candidates to active employee records within HRIS and payroll systems.

• Compliance Oversight: Maintain compliance with federal, state, and contractual hiring requirements, including documentation audits and reporting.

• Reporting: Prepare, run, and distribute weekly, bi-weekly, monthly, and quarterly reports for leadership review, tracking key metrics such as hires, pending onboarding, and compliance status.

• Cross-Functional Coordination: Partner closely with the Onboarding and Workforce Integration Manager to ensure seamless transitions between recruiting and onboarding.

• Process Improvement: Identify opportunities to improve efficiency, data accuracy, and candidate experience across the talent acquisition lifecycle.

• Perform other related duties as assigned.

• Inbox Management:

• Talent Acquisition Inbox: Manage all incoming correspondence, ensuring timely responses and task resolution related to recruiting and hiring.
• HR Inbox: Serve as the first line of response for general HR inquiries related to hiring and onboarding.

Education, Experience and Certification

Education Requirements

Required
• Bachelor’s degree in Human Resources, Business Administration, or related field.

Experience Requirements

Required
• Minimum of 4 years of HR or talent acquisition experience with emphasis on operational and compliance processes.

Certification Requirements

Preferred
• HR certification such as PHR or SHRM-CP preferred.

Working Conditions

• Fast-paced, deadline-driven environment requiring flexibility and initiative.

• Flexible scheduling may be required to support multiple time zones.

• Typical office setting with intermittent sitting, standing, and walking, and occasional bending, reaching, and lifting.

Knowledge, Skills, and Abilities

• Strong knowledge of recruiting workflows, offer-to-hire procedures, and onboarding compliance (I-9, E-Verify, OFCCP, VEVRA).

• Proficiency in HRIS or ATS systems (UKG preferred); intermediate to advanced Excel reporting skills.

• Excellent organizational and time management abilities with strong attention to detail.

• Strong written and verbal communication skills and ability to maintain confidentiality.

• Proven ability to work independently, manage multiple priorities, and meet tight deadlines in a fast-paced environment.

Financial Responsibilities

• None.

Travel Requirements

• Minimal travel may be required for in-person meetings or events.

Disclaimer

CBRE Government & Defense Services is thrilled at the opportunity for you to apply to one of our roles. The base salary range for this position is $70,000–$80,000. This position may also be eligible for a wide range of competitive benefits that can include, but are not limited to, medical, well-being, financial planning, and short-term incentive benefits.

This description is not intended to be an all-inclusive list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills, and/or abilities required to qualify and satisfactorily perform this job.

This document should not be construed as creating a contract of employment between CBRE Government & Defense Services and any of its employees or otherwise altering an employee’s at-will employment relationship with CBRE Government & Defense Services.