Talent Acquisition & HR Specialist

TITLE:                         Talent Acquisition & HR Specialist

DEPARTMENT:          Business

REPORTS TO:            Associate Director of Human Resources

GENERAL SUMMARY:  The Talent Acquisition & HR Specialist will report to the Associate Director of Human Resources. This person is responsible for leading recruitment efforts while supporting a range of human resources functions across the organization. This dual-role position plays a critical part in ensuring a positive candidate and employee experience, aligning recruitment strategies with organizational goals, and supporting a healthy, inclusive workplace culture.

The ideal candidate is someone who thrives in both people-focused and detail-oriented work, and who brings a proactive, solutions-driven approach to HR and talent development.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Promote a cooperative and respectful workplace culture by clearly communicating the mission of Phipps and the organization’s management philosophy to all staff throughout their employment.
2. Lead and manage full-cycle recruitment activities, including job postings, candidate sourcing, screening, interviewing, and offer coordination.
3. Collaborate with hiring managers to evaluate staffing needs and develop effective, customized recruitment strategies.
4. Ensure an inclusive, positive candidate experience from initial contact through onboarding, reflecting the values and culture of Phipps.
5. Maintain and enhance the applicant tracking system (ATS); monitor recruitment metrics and generate hiring activity reports as needed.
6. Represent the organization at job fairs, community events, and networking functions to promote Phipps as an employer of choice and develop diverse talent pipelines.
7. Keep the Associate Director of Human Resources informed of staffing issues, employee relations, and other relevant personnel matters.
8. Maintain accurate and up-to-date employee records in compliance with organizational policies and applicable legal requirements.
9. Support HR initiatives, including performance management, employee recognition programs, engagement surveys, and professional development efforts.
10. Serve as a resource for employees by responding to inquiries related to policies, procedures, and benefits.
11. Assist with daily HR operations, including policy review and updates, compliance tracking, and employee relations support.
12. Contribute to organizational diversity, equity, and inclusion (DEI) initiatives, as well as employee wellness and engagement programs.
13. Support the onboarding process by coordinating and conducting new hire orientations, ensuring a welcoming environment and timely fulfillment of equipment, uniforms, and supply needs.
14. Maintain regular contact with new hires during their initial 60 days and ensure timely completion of 60-day performance evaluations.
15. Assist with offboarding processes, ensuring all necessary documentation and procedures are completed prior to an employee’s departure.
16. Provide employees with required documentation related to FMLA, disability leave, and workers’ compensation, ensuring compliance and timely communication.
17. Oversee employee services and benefits programs, which may include training, wellness, employee assistance, recognition, and work-life initiatives.
18. Perform additional duties and special projects as assigned to support departmental and organizational goals.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Exceptional organizational skills.
2. Excellent written, verbal and visual communications skills.
3. Ability to communicate well with all levels of people in a friendly manner.
4. Knowledge of computers required.
5. Ability to work in a fast-paced environment under deadlines and stress.
6. Ability to communicate enthusiastic support of Phipps' mission.

PHYSICAL, MENTAL AND SENSORY DIMENSIONS

1. Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard.
2. Mental effort: reading, writing, analyzing and visualizing.
3. Sensory requirement: Ability to communicate and respond both in person and over the phone to the general public, staff and volunteers in a friendly manner.

WORKING CONDITIONS

1. Ability to provide own transportation to perform principal responsibilities.
2. May require evening, weekend and holiday work if necessary.
3. Will have occasion to work in or pass through any area of the Conservatory or growing houses.

MINIMUM POSITION GUIDELINES (Education, Experience and Certification)

1. Bachelor’s degree.
2. A minimum of four years of professional experience is required, including at least two years in talent acquisition/recruiting and an additional two years in general human resources functions.

Revisions, additions or deletions to this job description may be made at any point.