Talent Acquisition Coordinator

Position Overview

We are seeking a highly organized and adaptable Talent Acquisition Coordinator to support recruiting operations within a growing, decentralized organization. This is a newly created role ideal for someone who thrives in ambiguity, enjoys improving processes, and can confidently manage recruiting activity across multiple locations with minimal oversight.

This position plays a critical role in coordinating hiring efforts, maintaining recruiting systems, supporting sourcing initiatives, and assisting with onboarding and orientation activities.

Key Responsibilities

• Coordinate recruiting activities across a fluctuating number of open requisitions in a fast-moving environment
• Maintain accurate and up-to-date candidate records within an applicant tracking and project management system
• Support recruiters and hiring leaders with interview scheduling, candidate communication, and requisition tracking
• Source candidates through online recruiting platforms and resume databases
• Partner with external staffing agencies to support direct-hire recruiting needs
• Assist with onboarding logistics and conduct or support new-hire orientations at regional offices, including travel to Midwest locations once or more per month
• Help audit, clean up, and organize recruiting data as part of building out a new role and improving internal systems
• Identify opportunities to streamline recruiting workflows and improve efficiency over time
• Prepare basic recruiting reports and ensure compliance with internal hiring processes

Qualifications & Skills

• Previous experience in recruiting coordination, talent acquisition, HR operations, or a related function
• Strong project management and time-management skills with the ability to juggle multiple priorities
• Self-directed and comfortable working independently in an environment with limited structure
• Adaptable and resilient when hiring needs and priorities change quickly
• Confident communicator who can collaborate with remote teammates and ask questions when needed
• Comfortable learning new systems, tools, and industries
• Able to navigate multiple databases and recruiting platforms without becoming overwhelmed
• Willingness to travel regularly and work with teams across different locations and time zones

Work Environment

• Based in a Denver-area office with limited onsite supervision
• Direct manager and teammates located in other regions
• Uses a project-management-style ATS along with several supporting recruiting databases
• Fast-paced, evolving environment where process improvement is encouraged

Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.