Talent Acquisition Coordinator

The Talent Acquisition Coordinator supports the full life cycle of recruiting, with a strong focus on sourcing talent, managing job postings, screening candidates, and coordinating interviews. This role partners closely with HR and hiring managers to deliver a seamless and positive candidate experience from initial outreach through onboarding.

Essential Duties:

1. Recruiting Coordination & Scheduling (40%)
 * Manage interview calendars and scheduling for hiring managers and candidates.
 * Coordinate phone screens, virtual interviews, and on-site interviews.
 * Oversee all interview logistics and communication.
 * Arrange candidate travel or accommodations when needed.

2. Candidate Sourcing & Job Posting (30%)
 * Post and maintain job openings across career boards, social platforms, and university networks.
 * Source passive and active candidates using online tools and databases.
 * Review incoming resumes and applications, identifying qualified candidates for hiring teams.

3. Candidate Communication (15%)
 * Conduct initial phone screens to assess qualifications and interest.
 * Serve as the primary contact for candidates throughout the interview process.
 * Provide timely updates and professional follow-up to all applicants.

4. Onboarding Support (10%)
 * Assist HR with new hire onboarding activities.
 * Prepare offer letters and new hire documentation.
 * Ensure background checks and other pre-employment requirements are completed.
 * Coordinate first-day logistics to create a smooth, welcoming start for new employees.

5. Additional Responsibilities (5%)
 * Support HR administrative tasks, reporting, and ad-hoc projects.
 * Maintain accurate, confidential records in the HRIS or applicant tracking systems.
 * Stay current on internal platforms, processes, and calendars.
 * Perform other duties as needed.

Relevant Work Experience:

* 2+ years in recruiting coordination, HR administration, or a fast-paced administrative role.
 * Ability to manage confidential information with professionalism and discretion.
 * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint).
 * Strong ability to build and maintain effective partnerships with hiring managers and recruiters.
 * Experience supporting employer branding through job postings and candidate outreach.

Preferred Qualifications:

* Experience managing candidate pipelines within an ATS or HRIS, including data accuracy and timely updates.
 * Hands-on experience with a variety of ATS or HRIS platforms.
 * Background in proactive sourcing on platforms such as LinkedIn.
 * Understanding of employment laws and hiring best practices.
 * Experience with QuickBase is a plus.

Pay: $36-$40/hr