Location: Scottsdale, Arizona
ABOUT ARBORWORKS, LLC
ArborWorks LLC is a nationwide leader in professional vegetation management, specializing in utility line clearance, fire remediation, and large-scale environmental projects. Established in 2003, we have built a reputation for quality and safety by leveraging advanced mechanized equipment and a skilled team of dedicated professionals. Guided by a commitment to innovation, safety, and superior customer service, ArborWorks prides itself on an exceptional safety culture, recognized through industry-leading third-party ratings.
Whether you’re looking to grow your career or contribute your expertise, ArborWorks offers a dynamic environment where team members are valued, and professional growth is a priority. We are passionate about creating safe communities and delivering excellence in every project.
JOB OVERVIEW: T.A. COORDINATOR / RECRUITING COORDINATOR
The Talent Acquisition / Recruiting Coordinator supports full‑cycle recruiting operations across multiple states by coordinating hiring activities, managing candidate communications, and maintaining accurate recruiting data. This role partners closely with recruiters, hiring managers, and Human Resources to ensure a positive, professional, and compliant candidate experience.
The ideal candidate is bilingual (English/Spanish preferred), highly organized, and experienced in supporting high‑volume and multi‑state hiring efforts. This role also supports pre‑employment processes and new hire onboarding coordination, including facilitating onboarding presentations as assigned.
JOB RESPONSIBILITIES:
Recruiting Coordination:
- Schedule and coordinate interviews across multiple locations and time zones
- Serve as a primary point of contact for candidates throughout the hiring process
- Manage candidate communications, confirmations, follow‑ups, and scheduling changes
- Support a positive, professional, and inclusive candidate experience
Applicant Tracking & Recruiting Systems
- Maintain accurate and timely candidate records within the Applicant Tracking System (ATS) and HRIS
- Track candidate progress through the hiring pipeline and update statuses accordingly
- Assist with generating recruiting reports and dashboards as requested
Multi State Hiring & Compliance Support
- Support recruiting activities across multiple states in alignment with established hiring practices
- Assist with background checks, I 9 processing, and pre employment requirements in accordance with federal and state guidelines
- Partner with HR and recruiting leadership to support consistent and compliant hiring workflows
Bilingual Candidate Support
- Communicate with candidates in both English and Spanish, as required
- Translate candidate communications, interview instructions, and onboarding materials as needed
- Support inclusive hiring practices by assisting diverse candidate populations
Offer & Pre‑Employment Support
- Assist with preparing, sending, and tracking offer letters under recruiter or HR leadership direction
- Coordinate pre‑employment steps, including background checks, drug screens, and onboarding scheduling
- Monitor pre‑hire progress and follow up to support timely completion of requirements
Onboarding Coordination & Presentation Support
- Schedule and coordinate new hire onboarding sessions across multiple locations or virtually
- Facilitate and present HR onboarding sessions as assigned
- Present key onboarding topics such as company policies, benefits overviews, and HR resources
- Support completion and tracking of onboarding documentation
- Answer routine new‑hire questions and escalate complex inquiries appropriately
Recruiting Operations & Projects
- Support high‑volume hiring initiatives, job fairs, and recruiting events
- Assist with recruiting process improvements and workflow enhancements
- Monitor and manage shared recruiting inboxes and respond to inquiries in a timely manner
- Support special projects and administrative tasks related to talent acquisition
REQUIREMENT & QUALIFICATIONS
Education
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent work experience
Experience
- 1–3 years of experience in recruiting coordination, HR support, or administrative roles
- Experience supporting high volume hiring or multiple locations preferred
- Experience facilitating or presenting onboarding or training sessions preferred
Skills and Abilities
- Bilingual proficiency in English and Spanish
- Ability to Travel 10-20%
- Strong organizational and time‑management skills
- Excellent written and verbal communication skills
- Comfort presenting to groups in both in‑person and virtual settings
- Ability to manage multiple priorities in a fast‑paced environment
- Proficiency with ATS/HRIS platforms and Microsoft Office (Excel, Outlook, Word)
- High attention to detail and commitment to confidentiality
PREFERRED QUALIFICATIONS
- Experience supporting multi‑state recruiting environments
- Familiarity with employment and pre‑employment processes across different jurisdictions
- Experience supporting recruiting events or large‑scale hiring initiatives
WORK ENVIRONMENT
- Primarily office‑based with regular interaction with remote and multi‑state teams
- May support recruiting efforts across multiple time zones
- Fast‑paced, deadline‑driven recruiting environment
- Ability to sit, stand, and work at a computer for extended periods
- Occasional lifting of files or materials up to 15 pounds
EEO STATEMENT
ArborWorks, LLC is an Equal Opportunity Employer. We are committed to providing an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.
REASONABLE ACCOMMODATION STATEMENT
ArborWorks, LLC provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws. Applicants requiring accommodation during the application or hiring process should contact Human Resources.