Talent Acquisition Coordinator

About the Work

We’re looking for a Talent Acquisition Coordinator to support our hiring lifecycle through exceptional coordination and behind-the-scenes recruiting operations. In this role, you’ll manage ATS workflows, maintain accurate candidate data, schedule interviews, prepare hiring materials, and help ensure each step of the process runs smoothly. You will also partner closely with our Talent Acquisition Specialist and support the hiring needs across the organization.

This position is ideal for someone with at least one to two years of experience in recruiting coordination or HR operations, who thrives in organization, communicates clearly, and keeps multiple details aligned. Your work will play a key role in supporting a positive candidate experience and helping our hiring teams make well-informed decisions.

Responsibilities

Recruitment Coordination & Support

• Post job openings across various platforms and monitor candidates in the ATS
• Assist with sourcing efforts across job boards, social media, and other channels
• Review resumes for basic qualifications and according to established criteria and TA Specialist for guidance.
• Schedule interviews, coordinate logistics, prepare materials, and manage communication
• Complete initial phone screens and submit a written assessment of the candidate’s qualifications, interest, and values alignment for further review
• Maintain accurate and organized candidate records within the ATS

Administrative Support

• Manage and maintain accurate candidate records, job setups, and interview stages within Greenhouse (ATS).
• Provide administrative support in Greenhouse, including candidate routing, reporting, and hiring workflow organization.
• Coordinate career fairs and recruiting events, including scheduling, logistics, materials preparation, and occasional attendance.

Process Improvement & Learning

• Participate in recruiting meetings and contribute ideas for operational improvements
• Apply Planning Center’s values in all candidate interactions
• Seek feedback and coaching to deepen your skills in people operations and hiring support
• Stay up to date on talent acquisition best practices, tools, and trends
• Build knowledge of Planning Center’s culture, business, and hiring needs

Compliance

• Follow established compliance processes and documentation requirements, ensuring accurate ATS tracking, complete candidate records, and adherence to employment laws and internal hiring policies
• Maintain strict confidentiality of all candidate information

Who We Look For

Beyond your impressive background, you also bring the following:

• Strong organizational skills with the ability to manage multiple tasks, details, and deadlines simultaneously
• Exceptional attention to detail—accurate, thorough, and reliable in all aspects of work
• Clear and professional communication skills (written and verbal)
• Ability to work collaboratively across teams and build strong working relationships
• High level of discretion and confidentiality when handling sensitive candidate and employee information
• Comfort using and learning new technology tools, including HR and recruiting platforms
• Ability to leverage AI and automation tools to improve efficiency in scheduling, sourcing, and administrative workflows
• Proactive problem-solving skills with a willingness to take initiative
• Adaptability and openness to feedback, coaching, and continuous learning
• Customer-service mindset—focused on providing an excellent experience for candidates and hiring teams
• Proficiency coordinating virtual interviews, including setting up Zoom links, managing waiting rooms, and ensuring a smooth technical experience for candidates and interviewers

The best fits for any role on the Planning Center team are people embodying our Core Values:

• Engage with Humility - We actively participate with openness and receptiveness. We are ready to listen, learn, and speak thoughtfully and kindly—regardless of skill level, expertise, or place on the org chart.
• Invest in our team - We give our time and energy to our team’s success—improving collaboration with effective communication, making space for diverse perspectives, sharing knowledge, and asking questions.
• Do Our Best Work - We aspire to do our best possible work—continually looking for ways to improve the quality of our individual output and contribute to our team's overall success and growth.
• Focus on Customer Impact - We advocate for our customer’s best interests in our decision-making—we can trace the goal of every project back to creating positive value for our customers.
• Think Holistically, Work Iteratively - We focus on taking practical steps towards our goals with an awareness of the broader context—thinking big, working small.

We believe the strongest teams comprise people with diverse backgrounds and experiences, and we are committed to cultivating that diversity here at Planning Center. We're building an inclusive, supportive place for you to do your best work.

The Hiring Process

During the hiring process, you’ll have a chance to interact with several members of our team. We strongly encourage you to bring any questions to anybody you interact with. You’re interviewing us as much as we’re interviewing you.

Applications will be accepted until 5PM CST November 25, 2025

Below is an outline of the steps in our hiring process.

• Step one: Apply with your resume and thoughtfully complete the application questions—no AI assistance, please. This helps us get an authentic sense of who you are and what excites you.
• Step two: Initial Interview (via Zoom) You’ll meet with our Talent Acquisition Specialist to talk through your background and experience, and you’ll also have time to ask questions about the role and Planning Center.
  Step three: We’ll send you a short assignment that helps us understand how you approach the coordination and operational aspects of this role.
• Step four: Initial Team Conversation (via Zoom) You’ll meet with a few members of our team for a collaborative, welcoming conversation where we can learn more about you, your experience, and what you’re looking for next. It’s also a great chance for you to get a feel for how we work.
• Step five: You’ll meet with our Talent Acquisition Specialist and the Director of People Operations. This conversation helps us go a bit deeper into how you work, your priorities, and how you would partner with our team on a daily basis. It’s also a space for any remaining questions you may have.
• Step six : If all goes well, we'll extend an offer

Requirements

1. Reside in the United States
2. Eligible to work in the United States (we are currently unable to offer employment to those with H-1B visas)
3. Be willing to travel three times each year to connect with the rest of the team
4. At least one year of hands-on experience with recruitment software—either using it as an end-user or configuring system workflows. Experience with Greenhouse is a plus
5. At least one to two years of experience in recruiting coordination or HR operations
6. At least one year of experience managing interview scheduling, calendar coordination, and candidate or hiring-team logistics.

Benefits

We love our team. It’s one of the core pillars we work off of every day, which is why we take care of you as best we can. Here are a few highlights, but you can find all our benefits here.

Get paid: We pay competitive rates no matter where you live, contribute to your 401k, provide a charitable giving match of up to $2,000 a year, have a generous allowance for continued education, and offer a co-working stipend. The annual salary range for this position is $72,000- $92,000.

Be healthy: Generous paid sick time and vacation time, $200 a month for physical fitness and mental health, 95% medical & 100% dental premium health coverage. These are just a few of the benefits we offer — to learn more, check out the link above.

Get out: Paid Fridays off year-round starting in 2026, a month-long sabbatical every five years, one week off between Christmas & New Year, one week off a year to serve with a globally-focused non-profit, and two weeks paid vacation a year increasing to three over time.