Talent Acquisition Administrator

The Talent Acquisition Administrator provides administrative and recruitment support to the Talent Acquisition team and assists with the coordination of hiring activities across the organization. This role is responsible for supporting recruitment processes, maintaining recruitment records, coordinating interviews, assisting with onboarding activities, and ensuring a positive candidate experience throughout the hiring process.

This is a fully in-office position that works closely with hiring managers, candidates, and the Human Resources team to support recruitment efforts across the organization.

• Coordinate interviews, assessments, and candidate communications throughout the recruitment process. 
• Maintain candidate, requisition, and recruitment records within the Applicant Tracking System (ATS). 
• Post and manage job advertisements across job boards, social media platforms, company websites, and educational institution career portals. 
• Coordinate and facilitate weekly new hire orientation sessions to ensure a seamless onboarding experience. 
• Own recruitment activities for full-time, internship, co-op, and new graduate hiring programs. 
• Coordinate onboarding activities, offer documentation, background checks, and other pre-employment requirements. 
• Assist with resume screening, candidate tracking, and recruitment administration. 
• Manage the end-to-end booking and coordination of recruitment events, including career fairs, networking events, and campus engagement activities. 
• Prepare recruitment reports and ensure recruitment documentation remains accurate and up to date. 
• Respond to candidate inquiries and provide administrative support to the Talent Acquisition and Human Resources teams.

Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.

• 1-3 years of experience in recruitment coordination, human resources administration, or a related administrative role.

• Experience with Applicant Tracking Systems (ATS), campus recruitment, co-op programs, or internship hiring is considered an asset.

• CHRP designation or working toward a designation is considered an asset.

Skills, Knowledge & Competencies

• Strong organizational, communication, and customer service skills.

• Ability to manage multiple priorities in a fast-paced environment.

• High attention to detail and ability to maintain confidentiality.

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

• Strong problem-solving skills and ability to work independently and collaboratively.

Working Conditions

• This position is based full-time in the office.

• Standard business hours are Monday to Friday, with occasional flexibility required to support recruitment activities and events.

• Frequent use of computers, video conferencing platforms, Applicant Tracking Systems (ATS), and other recruitment technologies.

• Regular interaction with candidates, hiring managers, educational institutions, and external stakeholders.

• Occasional attendance at career fairs, networking events, campus recruitment activities, and industry events may be required.