Senior Talent Acquisition Coordinator (Northfield, IL)

Job Summary

The Senior Talent Acquisition Coordinator provides recruitment services and support by owning interview scheduling strategy and execution for high-touch, high-visibility hiring processes.


This individual is accountable for the timely, organized, and accurate management of complex interview schedules, exercising judgment to prioritize business needs, mitigate risk, and ensure interviews are executed as planned for executive, finalist, and priority candidates.

Job Description

This is a hybrid role based out of our corporate headquarters in Northfield, IL.

Main Responsibilities

• Serve as the primary point of contact for candidates during high-visibility interview stages, ensuring clear, timely, and professional communication.

• Own end-to-end coordination and execution of high-touch interviews, including on-site, final-round, executive, and priority interviews. Manage complex scheduling scenarios involving senior leaders, multi-panel interviews, and time-sensitive hiring needs.

• Coordinate interviewer readiness by confirming participation, sharing interview materials, agendas, and expectations.

• Partner with the recruiters and other recruitment coordinators to:

• Ensure interview plans are executed as designed and aligned with hiring strategy and business priorities.

• Proactively identify and resolve scheduling or experience challenges to ensure a smooth candidate and interviewer experience.

• Collaborate to transition ownership between standard and high-touch interview processes.

• Drive timely interview feedback collection and follow-up to support efficient hiring decisions.

• Identify opportunities to improve interview workflows, candidate communications, templates, and overall interview experience.

• Escalate risks, delays, or experience concerns appropriately to minimize impact to hiring timelines and candidate perception.

• Additional project-based work as needed.

 

Required Experience

Education

• High school diploma or equivalent

Work Experience

• At least 3 years of experience in talent acquisition coordination, interview operations, candidate experience, or related roles

Knowledge / Skills / Abilities

• Strong communication skills with candidates, recruiters, interviewers, and senior leadership

• Demonstrated ability to manage complex scheduling and logistics across multiple stakeholders

• Ability to prioritize workload and manage competing priorities in a fast-paced environment

• Strong attention to detail with the ability to anticipate issues and resolve them proactively

• Ability to build and maintain effective working relationships across teams

• Experience supporting high-visibility, executive, or onsite interview processes preferred

• Comfort working within applicant tracking systems and interview scheduling tools

• Advanced proficiency in MS Office Suite, especially Word, Excel, PowerPoint, and Outlook

Preferred Experience

Education

• Bachelor’s degree in a business-related field preferred

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$25.00 - $36.25 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.