Recruiting Coordinator / Talent Acquisition Coordinator
Location: San Antonio, TX (Onsite – 4 Days Per Week)
Duration: 12 Month Contract
Position Summary
Seeking a Recruiting Coordinator to support a high-volume Talent Acquisition organization by providing administrative, operational, and candidate-facing support throughout the recruiting lifecycle.
This role serves as a critical partner to recruiters, hiring managers, candidates, and onboarding teams by coordinating interviews, managing candidate communications, supporting onboarding activities, maintaining applicant tracking system data, and ensuring a positive candidate experience.
The ideal candidate brings experience supporting recruiting operations, talent acquisition, human resources, staffing, or administrative functions within a fast-paced corporate environment.
Key Responsibilities
Recruiting Coordination & Candidate Experience
- Schedule and coordinate interviews across multiple time zones
- Manage complex calendars for recruiters and hiring teams
- Coordinate virtual and onsite interview logistics
- Communicate interview details and status updates to candidates
- Ensure a seamless candidate experience throughout the recruiting process
- Resolve scheduling conflicts and recruiting process issues
Talent Acquisition Operations
- Maintain accurate candidate and requisition information within Applicant Tracking Systems (ATS)
- Support recruiting workflows and operational processes
- Create and manage offer letters and onboarding documentation
- Coordinate pre-employment activities including:
- Background checks
- Drug screenings
- New hire onboarding activities
- Maintain confidentiality of candidate information and recruiting records
Administrative Support
- Provide administrative support to recruiting teams
- Assist with expense reporting and travel coordination
- Prepare recruiting reports, metrics, and tracking documents
- Support recruiting events, job fairs, campus recruiting programs, and virtual hiring events
- Develop templates, process documentation, and workflow improvements
Process Improvement & Reporting
- Track recruiting and onboarding metrics
- Assist with operational reporting and analytics
- Identify opportunities to improve recruiting workflows and candidate experience
- Support process improvement initiatives across Talent Acquisition operations
Required Qualifications
- 2+ years of experience in:
- Recruiting Coordination
- Talent Acquisition
- Staffing
- Human Resources
- Administrative Support
- Account Relationship Management
- Strong organizational and time management skills
- Experience managing multiple priorities and deadlines
- Strong verbal and written communication skills
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and accuracy
- Experience coordinating cross-functional activities and projects
Preferred Qualifications
- Recruiting Coordinator experience supporting high-volume recruiting
- Corporate Talent Acquisition experience
- Experience with Applicant Tracking Systems (ATS)
- Workday Recruiting experience
- Experience supporting recruiting lifecycle processes
- Candidate screening and recruiting process knowledge
- Business travel coordination experience
- Experience with expense management tools such as Concur
- Experience with recruiting CRM platforms including Eightfold AI or similar solutions
- Experience supporting military hiring initiatives
- Military spouse or military-affiliated recruiting experience
Technology Requirements
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Applicant Tracking Systems (ATS)
- Workday (preferred)
- Eightfold AI or similar Recruiting CRM platforms
- Slack or enterprise collaboration tools
- Concur or Travel & Expense platforms
Ideal Candidate Background
Successful candidates typically come from:
- Corporate Recruiting Coordinator roles
- Talent Acquisition Coordinator positions
- Staffing Coordinator roles
- Human Resources Coordinator positions
- Recruiting Operations teams
- Shared Services HR organizations
- High-volume recruiting environments
- Corporate recruiting support functions
Work Environment
- Onsite in San Antonio, TX
- Four days per week in office
- Collaborative team environment supporting multiple recruiters and hiring leaders
- Fast-paced recruiting organization with strong focus on candidate experience, operational excellence, and process improvement.
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