Human Resources & Talent Acquisition Coordinator

Position Summary

The Human Resources & Talent Acquisition Coordinator facilitates and administers human resources processes in a professional and confidential manner. This position supports recruitment, onboarding, employee development, benefits administration, employee engagement, compliance, and employee records management. The coordinator also provides administrative support for the company's business insurance programs, including General Liability, Commercial Property, and Commercial Auto insurance. The ideal candidate is highly organized, detail-oriented, customer-service focused, and able to manage multiple priorities while maintaining confidentiality.

Wages and Benefits

$25-$33 per hour depending on experience; benefits include medical, dental, and vision coverage; supplemental benefit options; a 401(k) match after 6 months; competitive PTO accrual; and professional development opportunities. A full benefits package is available upon request with a completed application.

Key Responsibilities

Talent Acquisition & Recruitment

• Assist in administering a structured recruitment process focused on attracting and hiring qualified candidates.
• Create and maintain job descriptions for existing and newly created positions.
• Prepare and post job advertisements on appropriate job boards and recruiting platforms.
• Track applicant activity and maintain accurate recruiting records.
• Screen resumes and conducts initial candidate phone screenings.
• Coordinate interviews and working interviews with hiring managers and candidates.
• Conduct reference and background checks in accordance with company policy.
• Maintain candidate communications throughout the hiring process.
• Support hiring managers with recruitment-related administrative tasks.

Onboarding & Employee Experience

• Coordinate pre-employment and onboarding activities for new hires.
• Prepare onboarding paperwork and maintain personnel files.
• Assist employees with completion of employment forms and required documentation.
• Coordinate orientation schedules and onboarding checklists.
• Support employee engagement initiatives and company events.
• Assist with employee recognition programs and internal communications.
• Serve as a resource for employees regarding HR policies and procedures.

Human Resources Administration

• Maintain confidential employee records and HR databases.
• Assist with benefits enrollment, changes, and employee communications.
• Support payroll administration by maintaining accurate employee data.
• Track employee training, certifications, and compliance requirements.
• Assist with performance review administration and documentation.
• Prepare HR reports and maintain employment records.
• Ensure compliance with applicable federal, state, and local employment laws.

Business Insurance Support

• Assist with administration of General Liability, Commercial Property, and Commercial Auto insurance programs.
• Maintain organized insurance files, policies, certificates of insurance, endorsements, and renewal records.
• Support insurance renewal processes by gathering required documentation.
• Coordinate requests for certificates of insurance from customers, vendors, and business partners.
• Assist with documentation related to insurance claims, incidents, and workers' compensation matters.
• Monitor policy expiration dates and communicate renewal timelines to leadership.
• Maintain insurance documentation required for contracts, licensing, and regulatory compliance.
• Provide administrative support during insurance audits and policy reviews.

General Administrative Support

• Maintain confidentiality of all employee and company information.
• Support special projects and process improvement initiatives.
• Assist leadership with administrative and reporting needs.

Perform other duties as assigned.

Education/Experience

Bachelor's degree in Human Resources, Business Administration, Management, or a related field is required. One to three years of experience in human resources, recruiting, talent acquisition, onboarding, administration, or a related field is preferred. Knowledge of HR principles, employment practices, and recruiting processes is preferred.

Language Skills

Ability to read, analyze, and interpret business documents, policies, employment-related communications, and correspondence. Ability to communicate professionally and effectively with employees, applicants, managers, insurance representatives, vendors, and business partners in both individual and group settings.

Math Skills

Ability to perform basic mathematical calculations, interpret employment and payroll-related data, prepare reports, and maintain accurate records.

Reasoning Ability

Ability to exercise sound judgment, maintain confidentiality, prioritize multiple responsibilities, solve problems effectively, and adapt to changing organizational needs while maintaining compliance with company policies and employment laws.

Computer Skills

Proficiency with Microsoft Office Suite, HRIS platforms, applicant tracking systems, payroll software, and standard business technology. Ability to maintain accurate electronic employee records, reports, and documentation.

Special Skills

Strong organizational and time-management skills. Excellent verbal and written communication abilities. Exceptional attention to detail, customer service orientation, relationship-building skills, and the ability to manage multiple priorities in a fast-paced environment.

Work Environment

The work environment described here reflects the conditions employees may encounter while performing essential job functions. This position is primarily performed in a professional office environment and requires frequent interaction with employees, applicants, leadership, vendors, and external business partners. The typical noise level is moderate, and the role may occasionally require attendance at company events, meetings, or training sessions.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of the job. Reasonable accommodation may be made for individuals with disabilities. This position requires prolonged periods of sitting, standing, walking, computer use, and verbal communication. Employees may occasionally lift and carry materials weighing up to 25 pounds and must be able to perform routine office functions.