Human Resources Assistant (Talent Acquisition & Social Media)

Summary
FIRST RF is seeking a self-motivated and detail-oriented Human Resources Administrative Assistant to join our team. In this role, you will assist with full cycle recruiting and enhancing internal processes. Successful candidates are dedicated individuals who thrive in a team-oriented environment, must be approachable and responsive to a variety of people and issues, and must be an expert in written communication.

Key Responsibilities

HR Program Development & Administration

• Review and organize all active job descriptions and active requisitions for clarity, format, accuracy, readability, and consistency
• Maintain and improve the company HR Confluence page for organizational efficiency
• Conduct training for Hiring Managers on recruiting, interview scheduling, and onboarding processes
• Work with C-Suite and lead engineers to refine language for FIRST RF standard operating procedures
• Support Affordable Care Act reporting
• Act as the permanent back-up to Receptionist & Administrative Assistant

Recruiting

• Manage and organize interview documentation, including submitted resumes, PayScale reports, and other hiring materials
• Perform initial screening of candidate resumes, allowing Hiring Managers to easily search for qualified candidates
• Schedule and send out meeting invites for initial screenings and all extended on-site sessions
• Collect and compile interview feedback, and communicate next steps to hiring panels
• Conduct preparation for new hire orientation by coordinating onboarding process with IT, payroll, and hiring managers
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify cases in HRIS and internal systems
• Coordinate travel arrangements for out-of-state interview candidates with Office Manager
• Partner with engineers to attend student group and career fairs at local universities

Intern Program Administration

• Manage and organize interview documentation including submitted resumes, applications, and other hiring materials
• Screen candidate resumes to work with Hiring Managers on scheduling interviews and sending meeting invites
• Send intern offer letters, as well as hiring, onboarding, and orientation information
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify Cases in HRIS and internal systems
• Schedule events including end-of-summer activity and final presentations
• Manage the sending of exit interview forms and compile responses into a presentation for supervisors and mentors

Social Media & Marketing

• Create and lead recruitment marketing campaigns to boost applications and elevate employer branding
• Draft and update all recruitment messaging with an eye toward retention and employee value proposition
• Collaborate directly with C-Suite, security, and internal stakeholders to ensure releasability and approval of content on public platforms
• Monitor social media and website engagement by maintaining content and outreach, as well as responses to comments and inquiries

Required Education and Experience

• Must have U.S. citizenship and ability to obtain a U.S. Security Clearance
• 0-5 years of experience
• High school diploma or GED, or equivalent work experience
• Proficiency in Microsoft Office
• Possess strong written and verbal communication
• Good judgement and decision-making
• Ability to learn and complete training quickly
• Be able to collaborate with cross-functional leadership

Preferred Education and Experience

• Bachelor’s degree in Communication, English, or related field

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Position Type/Expected Hours of Work

This is a full-time position at 40 hours per week. Typical office hours include Monday-Friday, 8:00am-5:00pm; however, these hours may vary based on workload and the manager’s discretion. 

Travel

No travel is expected for this position.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary. The employee will also regularly be seated at a desk and using a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform key responsibilities.

About FIRST RF

FIRST RF is a fast-growing, multi-disciplined, privately owned small business that develops and delivers affordable, reliable, high-performance products. By merging expert design capabilities and state-of-the-art in-house facilities, we have delivered more than 300,000 antenna and RF system products to date. FIRST RF’s customers rely on us to address the most challenging technical, environmental, and integration challenges in the industry, with applications spanning electronic warfare, navigation, multiband communications, conformal and low-observable antennas, radar, and millimeter wave sensing and communications.

Benefits Summary

We offer all employees four weeks of PTO each year, flexible scheduling, hybrid work, tuition reimbursement, up to 6% 401(k) match, and healthcare, dental, and vision plans.

AAP/EEO Statement

We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. The Company prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law. We support protected veterans and individuals with disabilities through our affirmative action program.