Job Title: Talent Acquisition Specialist

Region: Corporate

Department: Recruiting

Reports to: Talent Acquisition Manager

FLSA: Exempt

Salary: $75,000 - $83,000 per year plus benefits.

Position Overview/Job Summary: The Talent Acquisition Specialist plays a key role in the recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will collaborate closely with hiring managers to gather feedback, help refine recruiting strategies, and ensure a smooth candidate experience. This position also includes maintaining the ATS system, handling reference checks in partnership with HR, and ensuring compliance with relevant employment laws.

Core Expectations: Required to come into the office 5 days a week for the first 60 days, after that period, twice a week with a hybrid work schedule, presenting an active presence. Days can change depending on the company's needs.

Essential Job Functions:

• Job Requisition & Posting Management: Assist in managing job requisitions, collaborating with hiring managers to ensure job postings are clear and aligned with position requirements.
• Candidate Sourcing & Pipeline Creation: Source candidates through multiple channels, including job boards, staffing agencies, and networking, and build a pipeline for current and future hiring needs.
• Screening & Interview Coordination: Reviewing resumes, conducting initial candidate screenings, and coordinating interviews with hiring managers. Also will assist with reference checks and manage personnel forms and documentation.
• Candidate Communication & Feedback: Ensure timely and clear communication with candidates throughout the hiring process, collecting feedback from candidates and hiring managers to refine the process.
• Offer Negotiation & Documentation: Assist in preparing and sending offer letters and other related documentation.
• ATS Management & Tracking: Keep the ATS updated with candidate details, track hiring progress, and support the creation of recruitment reports for management.
• Exclusivity Forms & LAWA Submissions: Work with HR and the marketing team to ensure proper documentation for exclusivity agreements and LAWA submissions is completed.
• Innovative Recruiting Strategies: Help identify new job boards, platforms, and networking methods to attract top talent.
• Ongoing Communication & Reporting: Participate in team huddles, kick-off meetings, and maintain tracking sheets, and provide necessary recruitment updates.
• Additional Administrative Tasks: Perform other administrative duties as assigned, at the company's discretion.

Education/Experience Requirements & Qualifications:

• Bachelor's Degree required.
• 3+ years as a recruiter/HR professional in the AEC industry.
• Experience in full life-cycle recruitment
• Ability to manage the recruitment of multiple positions simultaneously
• Ability to collaborate and build relationships
• Experience with MS Office Suites
• ADP Experience