Talent Acquisition Specialist

Talent Acquisition Specialist

Summary/Objective 

RSM Facility Solutions is seeking an experienced Human Resources Recruiter with 1 to 2 years’ experience for assisting with ongoing recruiting and new hire orientation within a fast-growing organization.  The Talent Acquisition Specialist will own full cycle recruiting and other HR functions noted below.  They will report to the HR Manager and works closely with the HR Team, and RSM Leadership

This full-time position is salaried and offers a comprehensive benefit package including Medical, Dental, Vision plans, Life Insurance, FSA/DCA/H S A options, PTO, Paid Holidays and room to grow within the company. 

Recruiting Duties:

• Take ownership of the complete hiring process for all locations, from start to finish including sourcing, phone screening, scheduling interviews and following up after interviews with candidates and managers
• Understand the existing positions within the company and establish staffing forecasting with managers and pro-actively recruit talent.
• Develop and post ADA compliant job postings for open positions for all offices of the company in areas of maintenance and construction, accounting and finance, human resources and other areas based on business needs.
• Comply with employment laws and company policies in recruiting process
• Maintain the company ATS and assure accurate records associated with the recruiting process
• Launch initiatives to attract talented professionals and maintain a pool of suitable candidates to sustain staffing requirements for the near future
• Establish company visibility in the job market through social networking, internet advertising, campus recruiting and/or references

New Hire On-Boarding Duties:

• Seek approval from management to make verbal offers to candidates, negotiate salaries and explain company benefits to the selected candidates
• Prepare and send formal offer letter and other required information
• Conduct background check for all hired employees
• Assist new hires with online onboarding process
• Email IT, managers and other HR members on their start date and reserve conference room for new hire orientation   
• Conduct new hire orientation for all employees
• Conduct I-9 verification through E-verify system
• Audit and maintain employee files regularly
• Add new hires in payroll systems upon completion of on boarding
• Run ad hoc reports requested by managers
• Assist in miscellaneous tasks assigned by managers

Other Duties

Please note this job description cannot cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Required Competencies

• Bachelors Degree in Human Resources, Business Administration or related field
• Minimum 1 year experience in Human Resources full cycle recruiting for a small business, corporation or recruiting agency
• Proficient in applications of Microsoft Office 2010 and Above
• Must be comfortable working with excel spreadsheets to manually enter data and manage applicant pool 
• Highly organized, meticulous, and analytic
• Must be able to demonstrate exceptional verbal and written people skills
• Efficient in time management and able to multitask to maintain an influx of potential candidates for all positions
• Must follow directions and be able to meet deadlines in a demanding environment
• Ability to maintain a high level of confidentiality and a strong ethical code of conduct is an absolute must
• Local candidates preferred – must be able to work onsite in our PARAMUS, NJ office

Position Type/Expected Hours of Work
This is a full-time position with 40 hours of work or more. Days and hours of work are the normal business hours from Monday through Friday, 8:30 a.m. to 5:00 p.m. 

Travel

No travel is expected for this role. 

Supervisory Responsibility

This is not a supervisory position. This role will work collaboratively with positions in the same or different department.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This job is in a small office space with mild background noise and disturbances.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role. This role would require the ability to lift files, open filing cabinets and occasionally bend or stand on a stool as necessary. Other regular physical demands include standing, sitting, walking, stooping, repetitive motion, lifting not more than 15 pounds, reaching, typing.

Work Authorization

Must be authorized to work in the U.S without needing sponsorship at time of hiring or in the future

ADA/EEO Statement
Must be able to perform the essential functions of the job with reasonable accommodations.

Equal employment opportunities (EEO) will be provided to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics or veteran status. In addition, all applicable federal, state and local law requirements will govern nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status is explicitly prohibited. Violation of company policies and procedures or code of conduct, including inability to perform the job duties adequately may result in discipline up to and including discharge.