Talent Acquisition Specialist

The Talent Acquisition Specialist is responsible for managing the full-cycle talent acquisition process, from strategic sourcing and recruitment to onboarding and offboarding. The incumbent serves as a key point of contact for candidates and hiring managers, administers talent acquisition systems, and ensures all hiring processes are compliant with federal, state, and university policies.

Candidate & Hiring Manager Support

• Assist hiring managers and support staff with the process of posting jobs within the university’s online applicant tracking system.

• Process employment forms and maintain employment records for new employees.  Assist candidates in navigation and completion of forms, when needed.

• Manage correspondence and communication with applicants, hiring managers, and search committee members. Ensure the timely receipt of requested information, answer questions, and provide resolution to talent acquisition-related issues.

• Provide guidance on employment policies and procedures to applicants, staff, and outside employment agencies. 

Onboarding & Offboarding

• Lead the new employee onboarding process, including planning and facilitating orientation sessions to welcome new hires to the university. 

• Provide guidance and support to new hires throughout the onboarding process, including communicating instructions and assigning necessary tasks.

• Manage the offboarding process for departing employees by communicating necessary information and procedures.

Recruitment & Sourcing

• Collaborate with advertising agency to provide data-driven recommendations to hiring managers for each search.

• Establish and maintain relationships with external firms used for job placement and postings.  When applicable, work with external search firms for high level position openings.

• Maintain university job board or advertising source memberships. 

• Develop and implement strategic sourcing initiatives to attract qualified talent pools, building relationships with a variety of external organizations and networks.

• Support University initiatives.

Compliance

• Actively promote and support Bowling Green State University's commitment to being an Equal Opportunity Educator and Employer. Adhere to non-discrimination policies, ensuring all job applicants are treated fairly and without bias. 

• Ensure compliance with applicable employment laws, including facilitation of accommodation requests from applicants with disabilities in compliance with the ADA Amendments Act (ADAAA).

• Review candidate applications to confirm they meet the minimum requirements before approving requests to schedule interviews.

• Initiate and manage the background check process for all final candidates in accordance with university policy and state and federal regulations. Facilitate the adverse action process as needed.  

• Administrate Form I-9 completion and compliance.

• Serve as the administrator and subject matter expert for the university's Form I-9 and E-Verify systems. This involves managing user access, conducting regular audits, troubleshooting issues, and providing training to ensure compliance with all federal regulations.

Other Duties

• Perform other duties as assigned.

One of the following Degree and Experience Combinations is required:

• Associate's degree and 7 years experience managing tasks and/or projects related to recruitment, hiring, and/or talent acquisition
  • Degree must be conferred at the time of application.
• Bachelor’s degree and 3 years experience managing tasks and/or projects related to recruitment, hiring, and/or talent acquisition
  • Degree must be conferred at the time of application.

• SHRM-CP or PHR

Knowledge 
•Talent Acquisition Principles: Comprehensive knowledge of the full recruitment lifecycle, from sourcing to offboarding.
•Employment Law & Compliance: Understanding of federal and state employment laws and regulations, including non-discrimination and hiring-related compliance.
•HR Core Functions: Familiarity with fundamental HR concepts like compensation, benefits, and employee relations.
•Computer Skills: Knowledge of computer programs, including applicant tracking systems (ATS), human resources information systems (HRIS), Microsoft Office Suite, and web-based talent acquisition platforms.
•Process Improvement: Knowledge of best practices for improving operational processes and leveraging data to inform decisions.
Skills 
•Communication: Excellent communication and interpersonal skills for interacting with diverse stakeholders.
•Technical Proficiency: Skill in managing and administering talent acquisition systems (ATS), including troubleshooting and training users.
•Problem-Solving: The ability to analyze issues, identify risks, and develop effective solutions.
•Organization: Strong organizational skills to manage multiple priorities and ensure accuracy.
Abilities 
•Relationship Building: Ability to build and maintain effective relationships with internal and external partners.
•Confidentiality: The ability to handle sensitive and confidential information with discretion.
•Adaptability: The ability to work in a fast-paced environment and manage competing priorities.
•Training & Facilitation: The ability to plan and deliver engaging training sessions and presentations.
•Equity & Compliance: The ability to actively promote and support equitable and compliant hiring practices.

Required Documents to Upload to Application:  Cover Letter and Resume

Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by August 25, 2025.    

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.