Talent Acquisition Services Representative

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity 

Take the first step towards designing your career with Stantec. We have an exciting and challenging opportunity for a TA Representative to join our North American team. Reporting to the Talent Acquisition Services Team Lead, the incumbent’s primary role is to provide day-to-day coordination of the administrative activities to effectively onboard candidates to Stantec. The TA Representative will be partnered with TA Consultants and HR Business Partners to understand workforce planning initiatives within the regions, the candidates and other internal stakeholders throughout the pre-hire and onboarding process. Flexibility is essential for this role as workload must be adapted to support changing business needs.

Your Key Responsibilities

• Manage and track daily recruitment activities, including the correspondence with internal stakeholders and candidates through our ATS
• Initiate and track progress of background checks and any other pre-employment screening (e.g. Drug, Alcohol, or Medical Surveillance); coordinate directly with third party vendors (e.g. HireRight and WorkCare) and candidates to oversee completion and compliance with company standards
• Coordinate onboarding tasks related to the candidate/hire including form completion by candidate, coordination of first day details, confirmation of new hire arrival, etc.
• Assist TA Consultants with creating/opening job requisitions as requested
• Assist with any other administrative activities as assigned

Your Capabilities and Credentials

• Ability to manage multiple and varied tasks with enthusiasm
• Detail-oriented, focused on quality results and on-time deliverables
• Excellent computer skills (MS Office) required
• Familiarity of Oracle Recruiting Cloud (ORC) or other ATS is an asset
• Able to handle confidential information
• Exceptional communication and customer service skills (writing clear, concise emails and communication over the phone)
• French language is an asset
• Comfortable in an office environment working with computers and remaining sedentary for long periods of time
• Familiarity with Form I-9 instructions and guidelines
• Familiarity with Fair Credit Reporting Act (FCRA) Pre-Adverse and Adverse Action guidelines
• Able to understand complex processes and communicate effectively to stakeholders

Education and Experience

A diploma or degree in human resources, business, or a related field is an asset

2+ years of experience supporting HR administrative and/or recruitment activities

Comfortable and enjoys working with a variety of individuals across all levels of the organization in a multi-office/location organization in different time zones

Experience in a large, global company with high volume is an asset 

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.