Talent Acquisition Pre Boarding Coordinator

Westgate Resorts is the largest privately held timeshare company in the world, with 60+ resorts in top destinations like Orlando, Las Vegas, Gatlinburg, Park City, and Myrtle Beach. Recognized by U.S. News & World Report as one of the Best Companies to Work For, we’re committed to creating a supportive, rewarding workplace where our 9,000 Team Members can grow and thrive. Since 1982, we’ve delivered unforgettable vacations through exceptional service, innovation, and community engagement. With the recent addition of VI Resorts by Westgate, our footprint now includes the Pacific Northwest, Hawaii, Canada, and Mexico. Join us and be part of a team that values passion, integrity, and excellence, where your work helps create memories that last a lifetime.

The position is based onsite at Westgate Villas Resort & Spa in Kissimmee, Florida. This is an in-office role, with eligibility for one work-from-home day per week after 90 days, based on performance.

The Pre Boarding Coordinator reports into the Talent Acquisition organization and provides critical onboarding support to Westgate Resorts new hires and current team members transferring to another role within company. This individual will deliver exceptional customer service and be responsible for managing all on-boarding steps such as ordering drug/background checks, I-9s, new hire paperwork, etc. Will partner with recruiters and hiring leaders from multiple properties to ensure a smooth and effective transition for new hires.

What You'll Do:

• Process new-hires including running background checks, E-Verify authorizations, scheduling drug testing, reviewing pre-employment medical results, and explaining the Drug-free Workplace procedure required by the company
• Explain and review all new hire paperwork to ensure completeness and accurate information
• Process Name Changes
• Maintain team member I-9 verification, including periodic self-audits of I-9s
• Scan personnel files in Image Quest, update team member files to document personnel actions and provide information for payroll and other uses
• Maintain inventory of forms
• Assist with all pre-employment questions or tasks
• Assure work clearance prior to new hire orientation deadline
• Meet deadlines in a timely manner
• Schedule and conduct meeting with the Talent Acquisition team to ensure a seamless new hire process
• Perform special projects as assigned, including but not limited to recruiting efforts support.

To excel in this role, you must embody our core values of integrity, passion, and a strong work ethic. These values are essential to our success, and we are looking for someone who shares our commitment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You Will Bring:

• High school diploma required. Associate degree preferred.
• 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing.
• Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred.
• Bilingual English and Spanish required.
• Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work as a team as well as independently.

Why Westgate?  

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.