Talent Acquisition Coordinator Recruiting Grant

Start Rate: $23.35 hourly | Full Time | Monday - Friday 8:00 AM - 4:30 PM | On Site- Grant HR

Weekly Earned Wage Access is an option for this position.

Job Purpose or Objective(s): The Talent Acquisition Coordinator serves as a key operational partner within the talent acquisition function, delivering high-quality administrative and analytical support to drive efficient full-cycle recruiting while safeguarding alignment with approved workforce plans, Full-Time Equivalent (FTE) and Headcount (HC) requirements, and labor budgets. This role combines precise coordination, data integrity, process optimization, and cross-functional collaboration to accelerate hiring, control labor costs, and ensure organizational staffing strategies are executed with excellence and compliance.

Primary Tasks:

1. Provide operational excellence in recruitment support by managing all administrative aspects of hiring, including interview scheduling, applicant tracking, candidate communications, and interview coordination.
2. Rigorously validate every job requisition and employment offer against approved Full-Time Equivalent (FTE), Headcount (HC), and workforce plans prior to advancing, ensuring full compliance with staffing strategies and labor budgets.
3. Partner with hiring managers through structured job scoping discussions to clarify staffing needs and confirm alignment with current and future workforce requirements.
4. Determine hiring and transfer eligibility, including thorough position control validation and eligibility checks.
5. Maintain accurate, real-time tracking and organization of workforce data, including headcount, vacancies, filled positions, and overall staffing allocation.
6. Deliver timely and accurate workforce reporting, including labor utilization metrics and updates on workforce alignment for leadership review.
7. Actively promote the Choctaw Nation brand through professional candidate engagement, timely communication, and a positive candidate experience.
8. Support and coordinate hiring events, job fairs, campus recruiting activities, and other talent attraction initiatives.
9. Ensure strict compliance with all HR policies, employment regulations, workforce plans, and confidentiality standards.
10. Identify and implement process improvements to enhance efficiency in workforce tracking, recruiting workflows, and operational systems.
11. Collaborate closely with HR, Finance, and Workforce Management teams to maintain seamless alignment between hiring activity and organizational objectives.

12. Perform other duties as assigned.

     

Requirements:

• Bachelor’s degree in Business Management, Human Resources, or related field OR 4+ years of equivalent professional experience.
• Advanced computer skills with strong working knowledge of Human Resources Information Systems (HRIS), Microsoft Excel, database management, and record-keeping best practices.
• Experience in recruiting, HR, or workforce operations preferred.
• Strong organizational skills, excellent oral and written communication abilities, and the capacity to analyze and track complex data.
• Proven ability to work independently as well as collaboratively within a team environment.

1. Provide operational excellence in recruitment support by managing all administrative aspects of hiring, including interview scheduling, applicant tracking, candidate communications, and interview coordination.
2. Rigorously validate every job requisition and employment offer against approved Full-Time Equivalent (FTE), Headcount (HC), and workforce plans prior to advancing, ensuring full compliance with staffing strategies and labor budgets.
3. Partner with hiring managers through structured job scoping discussions to clarify staffing needs and confirm alignment with current and future workforce requirements.
4. Determine hiring and transfer eligibility, including thorough position control validation and eligibility checks.
5. Maintain accurate, real-time tracking and organization of workforce data, including headcount, vacancies, filled positions, and overall staffing allocation.
6. Deliver timely and accurate workforce reporting, including labor utilization metrics and updates on workforce alignment for leadership review.
7. Actively promote the Choctaw Nation brand through professional candidate engagement, timely communication, and a positive candidate experience.
8. Support and coordinate hiring events, job fairs, campus recruiting activities, and other talent attraction initiatives.
9. Ensure strict compliance with all HR policies, employment regulations, workforce plans, and confidentiality standards.
10. Identify and implement process improvements to enhance efficiency in workforce tracking, recruiting workflows, and operational systems.
11. Collaborate closely with HR, Finance, and Workforce Management teams to maintain seamless alignment between hiring activity and organizational objectives.
12. Perform other duties as assigned.

• Bachelor’s degree in Business Management, Human Resources, or related field OR 4+ years of equivalent professional experience.
• Advanced computer skills with strong working knowledge of Human Resources Information Systems (HRIS), Microsoft Excel, database management, and record-keeping best practices.
• Experience in recruiting, HR, or workforce operations preferred.
• Strong organizational skills, excellent oral and written communication abilities, and the capacity to analyze and track complex data.
• Proven ability to work independently as well as collaboratively within a team environment.