Talent Acquisition Coordinator
IVI AmericaTalent Acquisition Coordinator
Location: Basking Ridge, NJ Hybrid or Remote
Supervisor/Reporting to: Director of Talent Acquisition / CHRO
Status: Non-Exempt
Updated: 2/27/2026
Job Purpose: The Talent Acquisition Coordinator plays a vital support role in fueling our organization's growth by providing essential administrative infrastructure, sourcing high-quality candidates, and cultivating community relationships that strengthen our employer brand. This individual keeps our four Recruiters organized and moving — managing the operational backbone of our recruiting function while also contributing to pipeline development and community engagement. In a mission-driven fertility and reproductive medicine environment, every hire matters: this role helps connect compassionate professionals to life-changing work.
Essential Functions and Accountabilities:
Recruiting Operations & Administrative Support (40%)
- Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS); serve as ATS administrator for the TA team
- Schedule interviews, coordinate panel logistics, and assist with candidate communications on behalf of four Recruiters
- Assist with managing job postings end-to-end — writing, formatting, publishing, refreshing, and closing listings across all platforms
- Track offer letter status, background check timelines, pre-hire documentation, and new hire paperwork completion
- Prepare weekly and monthly recruiting metrics reports (time-to-fill, pipeline volume, source-of-hire, open req status) for the TA team and CHRO
- Coordinate pre-onboarding tasks including I-9 verification scheduling, system access requests, and new hire orientation logistics
- Own the Recruiters' calendars for interview scheduling during high-volume periods
- Support compliance documentation including licensure tracking, credentialing coordination, and audit-ready record keeping
Talent Sourcing & Pipeline Development (30%)
- Assist in proactively sourcing candidates for clinical, administrative, and operational roles across 60+ locations using LinkedIn Recruiter, Indeed, niche healthcare job boards, and ATS tools
- Build and maintain warm pipelines of qualified candidates segmented by role type (RN, embryologist, MA, front desk, operations, etc.)
- Execute Boolean and keyword search strategies to identify passive candidates
- Assist in conducting initial resume screenings to qualify candidates before handoff to Recruiters
- Support a steady flow of pre-qualified candidates into each Recruiter's active pipeline weekly
Community Engagement & Employer Brand (30%)
- Represent the organization at job fairs, community events, nursing school career days, and professional association events
- Build and maintain relationships with nursing programs, medical assistant schools, and allied health training programs
- Manage the organization's social media presence on LinkedIn and Indeed for recruiting purposes, including posting jobs, engaging followers, and sharing employer brand content
- Support development of candidate-facing content that reflects the organization's mission in reproductive medicine
Develop referral partnerships within local communities near clinic locations
Supervisor Responsibilities: N/A
Academic Training:
- High school Diploma or Equivalent – required
- Studies level: High School Diploma or equivalent (GED)
- Bachelor’s Degree – preferred
- Studies level: University Education (Bachelor's Degree)
- Studies area: Human Resources or other related field
Languages (if applicable): N/A
Position Requirements/Experience:
- 3+ years of experience in talent acquisition, recruiting coordination, human resources, or community outreach
- Demonstrated experience sourcing candidates through LinkedIn, Indeed, or similar platforms
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- High level of attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and comfort with ATS/HRIS platforms
- High degree of professionalism, discretion, and candidate-centric approach
Technical Skills:
- Knowledge of Microsoft Office Suites (Word, PowerPoint, Excel, Teams) – required
- Previous experience using ATS systems – preferred
- Expert skills social media and job posting boards and networking (i.e., LinkedIn, Indeed)
Preferred
- Experience in healthcare, clinical, or specialty medicine recruiting environments
- Familiarity with fertility, reproductive endocrinology, or women's health a plus
- Experience with high-volume, multi-site recruiting support
- Bilingual (English/Spanish) a plus
IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.
- Medical, Dental, Vision Insurance Options
- Retirement 401K Plan
- Paid Time Off & Paid Holidays
- Company Paid: Life Insurance & Long-Term Disability & AD&D
- Flexible Spending Accounts
- Employee Assistance Program
- Tuition Reimbursement
About IVIRMA Global:
IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ & https://www.ivirma.com/
EEO
“IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”