Talent Acquisition Coordinator

About the Role

Home of Guiding Hands is seeking a proactive, detail-oriented, and results-driven Talent Acquisition Coordinator to join our People Operations team. In this role, you’ll play a key part in shaping a positive hiring experience by managing internal applications, coordinating interviews, and partnering with staffing agencies to meet organizational staffing needs.

As a vital connector between candidates, hiring managers, and external partners, you’ll ensure every step of the recruitment process is efficient, timely, and aligned with our ICARE values.

This position is perfect for someone who thrives in a dynamic environment, enjoys administrative precision, and takes pride in helping bring passionate, mission-driven talent to our organization.

What You'll Be Doing: 

Internal Applications:

• Monitor and manage incoming internal job applications submitted via the company website or internal job portal.
• Ensure all internal applicants receive timely communication and status updates throughout the recruitment process.
• Coordinate interviews between internal candidates and hiring managers.
• Track and report on internal mobility metrics and trends.
• Ensure internal application policies and guidelines are followed consistently.

External Applicant & Job Posting Management:

• Manage external candidate applications submitted through the company website and job boards.
• Post job openings to external job boards and professional networks in coordination with the Marketing Manager.
• Track performance of job ads and suggest improvements for reach and engagement.
• Collaborate with the Marketing team to develop recruitment-related content and campaigns.

Temp Agency Coordination:

• Serve as the main point of contact for all temporary staffing agencies.
• Communicate staffing needs and job requirements to agencies clearly and promptly.
• Coordinate the selection, onboarding, and offboarding processes for temporary workers.
• Maintain accurate records of temp staff assignments, durations, and agency contracts.
• Track agency performance, time-to-fill, and cost metrics, providing reports to HR and leadership.
• Ensure compliance with labor regulations and company policies when working with temp staff.

General Talent Support:

• Working alongside Onboarding -Talent Care Specialist
• Maintain accurate data in applicant tracking systems (ATS) and other recruitment tools.
• Experience utilizing UKG Pro Recruitment
• Assist in the creation and posting of job descriptions as needed.
• Provide administrative support to the Talent Acquisition and HR teams.
• Collaborate with hiring managers to understand workforce needs and timelines.
• Data Analysis and Reporting proficiency

What You'll Bring to the Role:

Preferred Qualifications:

• Experience working with multiple temp staffing vendors.
• Understanding of internal mobility programs and policies.
• Familiarity with labor laws and contingent workforce management best practices.
• Proficiency in UKG (Ultimate Kronos Group) software is highly desirable
• We are seeking an individual that is passionate about contributing to team success and cross collaboration.

Knowledge, Skills, and Education

• Bachelor’s degree in human resources, Business, or related field (or equivalent experience).
• 2–3 years of experience in HR, recruiting coordination, or staffing agency liaison role.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Experience working with applicant tracking systems and HRIS platforms.
• Proficiency in Microsoft Office Suite and scheduling tools.
• Ability to maintain confidentiality and exercise sound judgment.

Electronic Visit Verification and Location Data Notice

In accordance with California and federal requirements related to Electronic Visit Verification (EVV), Home of Guiding Hands utilizes electronic timekeeping systems and/or mobile applications that may capture date, time, and location information at the point services are provided or when employees clock in and clock out. This information is collected solely for purposes related to legal compliance, payroll processing, billing verification, quality assurance, and operational oversight.

By accepting or continuing employment with Home of Guiding Hands, or by using a company-issued device, receiving a cell phone stipend, or installing and/or using any agency-required applications on a personal device, the employee acknowledges and consents to the collection and use of this information as described above. Employees should have no expectation of privacy in connection with location data captured during working hours or while performing job-related duties.

Our Values

Innovation – We encourage creativity and innovation because we believe that by striving for more efficient and effective ways of doing things, we can achieve exceptional results. Our drive for success is shared by all.  Our organization focuses on solutions and refuses to maintain the status quo. We challenge our team to be ahead of industry trends as we strive to lead and not follow.

Collaboration – We believe that working together collaboratively is the foundation of a culture that values teamwork, communication, and cooperation. This belief is central to every part of our business, both internally and externally, and strengthens our community.

Accountability – We take responsibility for our actions and for delivering on our commitments. We believe that by being transparent and accountable, we build trust and maintain the respect of our stakeholders.

Respect – We treat everyone with respect and dignity. We value inclusivity and believe that by upholding a culture of respect, we can foster a positive and supportive work environment. We treat others as we would want to be treated.

Empathy – We value empathy and understanding in all our interactions. We seek to understand the perspectives and needs of our colleagues, clients, and stakeholders to meet them with kindness and compassion.

Physical Requirements/Work Environment

This job operates in a standard office environment.  The employee is frequently required to stand, walk, and sit.  The employee may frequently move to interact with fellow employees and/or clients. Additionally, the individual may be required to lift objects weighing up to 50 lbs.

Equal Opportunity Employer Statement

Home of Guiding Hands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.

About HGH

Home of Guiding Hands is a non-profit organization that was established in 1967 by a small group of dedicated and ambitious community members. The Mission of HGH is "to improve the lives of those we serve". We support children and adults in San Diego and Imperial Counties with intellectual and developmental disabilities, such as Down syndrome, epilepsy, autism, and cerebral palsy. We provide a full continuum of care including residential care in specialized group homes, independent living support, respite care, and adult foster home services.  Additionally, we provide early childhood assessments and services, tailored day support, Life Planning workshops, county-wide transportation services, and on-site activities at our resource center.

To see all our available career opportunities please visit: https://www.guidinghands.org/careers/