Recruitment Specialist

The main responsibilities and oversights of the Recruitment Specialist for the FIFA World Cup 26™ include:    

• Coordinate and manage schedules, appointments, calendars, and interviews as required in support of the high-volume recruitment team, ensuring efficient time management and coordination of activities throughout the full recruitment life cycle for roles at all levels.  
• Fully own and manage the recruitment process for junior-level roles, from job posting to offer stage.  
• Handle sensitive documentation and ensure secure management of access to these documents.  
• Maintain confidentiality and integrity of all recruitment-related information in accordance with established protocols and compliance guidelines.  
• Collaborate with cross-functional teams and stakeholders to facilitate effective communication and coordination of Workforce Operations and onboarding activities.  
• Work closely with recruitment managers, coordinators, HR, and other departments to streamline recruitment processes.  
• Own and organize applicants into talent pools by skillset and maintain for future hiring needs. 
• Assist in organizing meetings, onboarding sessions, and events, including preparing agendas, coordinating logistics, and managing documentation.  
• Support recruitment managers in preparing for and conducting intake meetings with hiring managers.  
• Help train and develop coordinators, providing guidance on best practices and process improvements.  
• Manage the overall candidate experience, ensuring timely and professional communication throughout the recruitment process.  
• Create and maintain templates for recruitment managers to enhance efficiency and consistency in candidate communications.  
• Post job openings in Pinpoint and manage the ATS as a subject matter expert.  
• Ensure accurate and up-to-date data entry and management within the ATS.  
• Work cross-functionally with teams in Canada and Mexico, assisting with scheduling and coordination needs.  
• Handle all administrative tasks for the Senior Manager, ensuring smooth and efficient operations.  
• Assist with any other administrative tasks and special projects as required to support the recruitment team.  
• Manage major changes to workforce documents on behalf of recruitment managers, ensuring timely updates and accuracy.  
• Continuously seek ways to improve processes and enhance the overall efficiency of the recruitment function. 

YOUR PROFILE

• Bachelor’s degree (or similar level of higher education) preferred but not required  
• 3+ years of experience in a Talent Acquisition function  
• Proven experience in recruitment administration or coordination, preferably within a fast-paced environment.  
• Strong organizational and multitasking skills, with the ability to manage multiple priorities effectively.  
• Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.  
• Proficiency in using Applicant Tracking Systems (ATS) and other recruitment-related software.  
• High attention to detail and the ability to handle sensitive information with discretion.  
• Experience in training and developing junior staff members is a plus.  
• Flexibility to work with cross-functional teams in different geographical locations (e.g., Canada and Mexico).  
• Fluent in English. Spanish and/or French proficiency is a plus 
• Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools