Recruiter & Talent Acquisition Specialist

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

The Recruiter & Talent Acquisition Specialist serves as the organization’s primary recruitment lead, driving full-cycle talent acquisition and representing the organization externally to attract high-quality, mission-aligned candidates. 

This role is recruitment-forward and externally visible, with primary responsibility for proactive sourcing, candidate engagement, hiring coordination, and pipeline development. The position partners closely with hiring managers to ensure timely, effective hiring outcomes and a strong candidate experience. 

This is a hybrid position based in the Austin area, with potential travel to other markets as needed, such as San Antonio or Dallas, to support organizational hiring efforts and recruitment initiatives.

Core Functions

Full-Cycle Recruitment & Candidate Management (45%) 

• Partner with hiring managers to define position requirements and hiring timelines 
• Develop and execute sourcing strategies for assigned requisitions 
• Proactively source candidates through job boards, networking, referrals, outreach, and passive recruiting methods 
• Screen applicants and conduct initial phone interviews 
• Coordinate structured interviews and collect feedback 
• Maintain consistent, professional communication with candidates 
• Conduct reference checks 
• Prepare offer documentation within approved compensation ranges 
• Maintain complete and accurate ATS records 

Community Recruitment & External Engagement (20%)

• Represent the organization at job fairs, recruitment expos, and workforce events 
• Participate in community engagement initiatives tied to hiring efforts 
• Build and maintain relationships with universities, workforce partners, and professional associations 
• Support targeted outreach strategies for hard-to-fill or mission-critical roles 
• Track outreach effectiveness and event-to-applicant conversion 

Recruitment Process Oversight & ATS Administration (15%)

• Monitor candidate workflow progression within ATS 
• Ensure timely advancement of candidates through recruitment stages 
• Audit candidate files for compliance and completeness 
• Track requisition aging and address stalled processes 
• Generate routine recruitment activity reports 
• Train new hiring managers on proper use of the ATS, including workflow steps, documentation standards, and hiring process expectations. Expectations 

Onboarding Administration Oversight (10%)

• Monitor completion of onboarding documentation 
• Ensure compliance with I-9, background check, and credential verification requirements 
• Coordinate cross-functionally to confirm Day 1 readiness 
• Conduct onboarding file audits 

Employment Transitions & Routine HR Administration (5%)

• Process routine status changes and voluntary separations 
• Route documentation for involuntary separations as directed by HR leadership 
• Maintain personnel file accuracy and documentation standards 

Workforce Reporting Support (5%)

• Generate recruitment and headcount reports 
• Maintain standardized tracking tools 
• Escalate discrepancies to HR leadership 

Work Environment & Role Expectations 

This position requires a combination of: 

• Desk-based recruitment coordination and ATS management 
• External attendance at recruitment events and job fairs 
• Community-facing engagement activities 
• Cross-functional collaboration with hiring managers and internal teams

Compensation

Based on the position’s duties and requirements, this role has a starting hourly rate of $30.37 per hour. The initial hourly rate will be determined by the selected candidate’s qualifications and relevant experience.

Education & Certification

Required 

• Associate’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field; or 
• High school diploma/GED with at least four (4) years of relevant recruiting or talent acquisition experience 

Preferred 

• Bachelor’s degree in Human Resources, Business Administration, Communications, Psychology, or a related field

Experience

Required 

• Minimum of 4–6 years of progressive full-cycle recruiting or talent acquisition experience 
• Demonstrated experience sourcing candidates and building talent pipelines 
• Experience representing an organization at recruitment events, job fairs, or workforce outreach activities 
• Experience working within an Applicant Tracking System (ATS), preferably Workable 
• Strong organizational, coordination, and administrative skills 
• Working knowledge of employment compliance fundamentals 

Preferred 

• Experience recruiting in nonprofit or healthcare environments 
• Experience recruiting clinical or licensed professionals 
• Experience working in regulated or multi-site organizations 

Knowledge Skills and Abilities

• Must have basic PC skills that include a combination of working in a Windows Operating System and Microsoft Outlook, Word, and Excel.
• Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards.
• Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups.
• Well-developed verbal and written communication skills in English; Additional language abilities desirable.
• Ability to work well under pressure with minimal supervision.
• Ability to effectively interact with persons of widely diverse roles, backgrounds, cultures, and socio-economic classes, those in crises or resistant or negative toward organizations.
• Ability to apply time management practices to prioritize, schedule and complete work effectively to comply with mandated policies and deadlines.
• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
• Must be able to work productively with other departments and employees.
• Ability to work with professionals from various partners and organizations.
• Usually works forty (40) hours per week, some weekends may be required.
• Ability to successfully manage conflict, negotiating “win-win” solutions.
• Must be able to multi-task, prioritize with strong time management skills.
• Exceptional follow-through on tasks and assignments
• Must possess leadership qualities and be able to supervise and secure the cooperation of staff

Physical Requirements/Environmental Conditions

Perform the following with or without reasonable accommodations:

• Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips.
• Ability to express and exchange ideas via spoken word during activities in which they must convey detail or important spoken instructions to others accurately, sometimes quickly and loudly.
• Hearing to perceive the nature of sound with no less than 40 db loss @ Hz, 1000 Hz, and 2000 Hz with or without correction; ability to perceive detailed information orally and make fine discriminations in sound.
• Perform repetitive motions with wrists, hands, and fingers. Individual must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects.
• Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks, as well as inspect and analyze.
• Must be able to work and concentrate amidst distractions such as noise, conversation, and foot traffic; ability to handle interruptions often and be able to move from one task to another.
• While worker may possibly be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short-Term & Long-Term Disability
• Training & Development
• Parental Leave
• Longevity Pay

Applicant Information

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.