Human Resources Business Partner - Talent Acquisition

This position will be open until filled.  For full consideration, please submit your application and materials by 5PM, February 23, 2020.

Clackamas Community College (CCC) aspires to be an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We seek to foster a climate of belonging that supports all students and employees in achieving success.
 
JOB OBJECTIVES:
The Human Resources Business Partner, Talent Acquisition, supports the College's strategic and operational objectives in the following way:  Performs a variety of responsible, confidential, technical and analytical activities in support of the College's talent acquisition programs to meet organizational staffing goals. Ensure processes are fair and equitable and in accordance with best practices for diversity, equity and inclusion; develop innovative sourcing, recruitment strategies and outreach programs; collaborate with hiring managers on recruitment plans and timelines; administer the College's applicant tracking software; develop workforce measures, metrics and reports; initiate process improvements as needed; support search committees; and provide confidential assistance to the CHRO and Director of Human Resources, including participating in activities related to collective bargaining. In this context, the incumbent in this position will collaborate with others at all levels of the organization and with external stakeholders in the consideration of significant goals, concepts, initiatives, and other activities that profoundly affect Clackamas Community College, its employees, students and the people that it serves.
 
ESSENTIAL JOB FUNCTIONS:
1. Talent Acquisition (60% of time)

1. Develop innovative sourcing, recruitment strategies and outreach programs to attract diverse, qualified candidates. Establish and maintain partnerships with internal resources and community partners in support of outreach efforts; and contact community services, colleges, employment agencies, recruiters, media, and internet sites as needed to source candidates. Design and disseminate recruitment materials highlighting the benefits of working at the College to attract job applicants.  
2. Collaborate with hiring managers on talent acquisition plans and timelines; create job ads and announcements and place with vendors by established deadlines; disseminate notice of open positions to established and/or recruitment-specific lists both internal and external to the College. Partner with the Website team to maintain the "Career Opportunities" section of the College website.
3. Assist selection committees in the creation of candidate assessment processes that accurately evaluate candidate qualifications in accordance with the required qualifications in the job description. Prepare and/or review interview questions; assist in the development of scoring mechanisms and skills assessments; and ensure candidates understand job requirements, assessments and expectations. Respond to employee and applicant inquiries as needed.
4. Oversee, administer, customize, maintain and troubleshoot applicant tracking technology systems.  Develop/revise workflow and internal procedures to meet College needs and adapt to evolving employment laws. Ensure that positions are opened and closed in a timely manner. Utilize system to screen applications for minimum qualifications to develop a pool of qualified candidates.
5. Develop workforce measures, metrics and reports by tracking and analyzing applicant sourcing, and selection data. Evaluate and report on sourcing efficacy; recommend and initiate activities to respond to trends and continuously improve processes; maintain accurate applicant and recruitment electronic systems and databases to produce consistent, timely and accurate reports.
6. Provide support to search committees as requested and/or needed. Facilitate and/or participate in job interviews; proctor assessment activities; and coordinate scheduling of interviews and related logistics.   
7. Staff the College's Position Review Committee. Schedule meetings; prepare and disseminate materials; and present Committee recommendations to the Executive Team.
8. Coordinate candidate offer activities. Draft offer letters; ensure new hires complete necessary paperwork according to established deadlines; and assist in the completion of background checks when needed.
9. Collaborate with supervisors, managers and HR colleagues to create or update job descriptions; ensure job descriptions meet department standards; add to applicant tracking application.
10. Establish employee information records; provide timely and accurate input into HR systems.
11. Collect, manage and maintain recruitment and selection files in accordance with employment laws and College policy.
12. Compose and distribute weekly talent acquisition report.
13. Travel to job fairs and hiring events to advertise and market CCC jobs/benefits and opportunities.

1. Advocate for and ensure talent acquisition processes and practices demonstrate diversity, equity and inclusion best practices; act as resource for managers, supervisors and employees on DEI best practice for all talent acquisition processes.
2. Participate in DEI workgroups and subcommittees focused on DEI in talent acquisition processes; implement DEI committee recommendations to ensure continuous improvement of these processes.

1. Partner with HR colleagues to develop and deliver new hire onboarding and orientation processes to build a sense of connection to and belonging at the College and build understanding of the culture of the College.

1. Develop and deliver learning opportunities for managers and employees on all aspects of recruitment and selection including but not limited to: identifying and addressing implicit bias in hiring practices, applicant review and assessment, interviewing practices and how to complete reference checks.
2. Provide training and assistance for the online applicant tracking system for job applicants, employees, managers and supervisors.
3. Create and maintain learning materials and manuals. 

1. Schedule and coordinate probationary and annual performance reviews for employees represented by the Association of Classified Employees. Track process compliance and completion; respond to requests for assistance from employees and managers.

QUALIFICATIONS
We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the College.
 
KNOWLEDGE OF:

• Employment laws, regulations, policies and procedures governing Clackamas Community College's human resources program;
• Computer based human resources information system (HRIS) programs and recruitment and applicant tracking systems;
• Microsoft Office programs including Word and Excel;
• Policies, practices and procedures mandated by the College's collective bargaining agreements;
• Research methods and data analysis techniques;
• Principles and procedures of record keeping;
• Principles and practices of customer service;
• Methods and techniques of public relations;
• Principles and practices of sound business communication; correct English usage including spelling, grammar and punctuation;

• Exemplify traits that reflect the College's culture, including integrity, a customer service orientation, cultural competency, trustworthiness, flexibility and a willingness to change;
• Build and sustain collaborative work relationships both inside and outside the College;
• Individually manage a high volume of open recruitments;
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential human resource issues and employee situations;
• Analyze data and reach conclusions that are supported by the data in order to measure results, indicate trends and provide meaningful information for use in bargaining;
• Aptitude and interest necessary to further develop knowledge and abilities.

The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.

WORKING CONDITIONS:
The employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility, including the ability to move materials weighing up to five pounds on a regular basis. Infrequently, moving materials weighing up to 25 pounds may be required. Manual dexterity and coordination are required more than 50% of the work period while operating equipment such as computers and other standard office equipment.  
 
SUPERVISORY RESPONSIBILITIES:
Supervision of others is not a typical function assigned to this position. However, this position will assign work to, provide training and orientation to, and monitor the tasks/projects of part-time employees and/or student workers.
 
SUPERVISION RECEIVED:
Works under the general supervision of the Director of Human Resources Operations. General guidelines and SOPs, state and federal rules/regulations, union contracts, and established College policies dictate actions.

Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs.It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws. 

The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.

Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.

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ADDITIONAL POSTING INSTRUCTIONS:
To apply for this position, you must submit:

• Completed online application
• Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
• Current Resume
• Completed responses to the Supplemental Questions

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records