HR & Talent Acquisition Coordinator

Purpose

The HR & Talent Acquisition Coordinator is a hybrid role supporting the full employee lifecycle, with primary accountability for recruitment coordination, pre-boarding, onboarding, and core HR operations. This role serves as a central point of coordination between candidates, new hires, employees, hiring managers, and HR leadership, delivering a high-touch, compliant, and equitable employee experience. The position balances transactional accuracy, candidate and employee experience, and process consistency, while contributing to continuous improvement across recruitment and HR operations.

Health, Wellness & Retirement Benefits:   

• Medical, dental & vision insurance 
• Paid time off & paid holidays  
• Retirement with contribution match 
• Life & AD&D, pet insurance  
• Employee assistance program, & more!  

Compensation:

• The target wage range for this position is $23.21per hour to $28.45 per hour.
• Final offers are individually based on various factors, including skill set, years of experience, location, qualifications, work schedule and other job-related reasons.

Primary Responsibilities:

• Talent Acquisition & Recruitment Operations
  • Coordinate recruiting logistics across requisitions, including posting, interview scheduling, interview materials, and candidate communications.
  • Maintain requisition data accuracy in ATS/HRIS (e.g., job codes, FTE, cost centers, screening questions).
  • Participate in recruiting activities such as career fairs, community outreach, and sourcing initiatives.
  • Maintain new hire trackers and candidate pipelines to ensure visibility and timeliness.
  • Support limited full-cycle recruitment for entry-level or hard-to-fill roles, as assigned. 

• Pre-Boarding & Compliance
  •  Manage pre-boarding activities from offer acceptance through start date, including:
    •  Background checks
    •  Reference checks
    •  I-9 coordination
    •  OIG screening (as applicable)
    •  Immunization and lab tracking
    •  Coordinate with Credentialing, Benefits, and HR partners to ensure all hiring requirements are met prior to start.
    • Ensure offer letters and pre-employment documentation are completed, stored, and distributed appropriately.

• Onboarding & New Hire Orientation
  • Serve as a primary coordinator for New Hire Orientation logistics, including scheduling, materials, documentation, and HRIS onboarding workflows.

  • Deliver clear, welcoming communication to new hires to promote engagement and readiness.

  • Ensure onboarding data is entered accurately and timely into HRIS.

  • Act as a key point of contact for onboarding-related questions.

• HR Operations & Employee Support
  • Respond to general HR inquiries with professionalism, confidentiality, and sound judgment.

  • Maintain employee data integrity in HRIS; process employee lifecycle changes (hires, transfers, terminations).

  • Administer HR processes such as:
    • Employment verifications
    • Exit interviews
    • LMS assignments
    • Internal offer letters and personnel action forms
  • Maintain employee files in compliance with federal, state, and organizational requirements.

• Programs, Administration & Process Improvement
  • Support employee programs (e.g., service anniversaries, loan repayment, shadowing requests).
  • Assist with HR reporting, audits, and recordkeeping.
  • Participate in HR team training to maintain knowledge of policies and employment compliance.
  • Contribute to continuous improvement efforts across recruitment and HR workflows.
  • Perform other duties and projects as assigned.

Key Skills, Knowledge, & Abilities:

• Strong attention to detail with high data accuracy
• Excellent organizational and time-management skills
• Customer-service mindset with ability to manage sensitive situations
• Clear written and verbal communication
• Ability to prioritize competing deadlines in a fast-paced environment
• Sound judgment and commitment to confidentiality
• Technical aptitude across HRIS, ATS, and productivity tools

Education/Experience Requirements:

• Minimum 2 years of experience in Human Resources, Talent Acquisition, or recruiting coordination.

Preferred:

• HR or recruiting-related certification (SHRM-CP, AIRS, LinkedIn Certified, etc.)
• Experience with UKG/UltiPro or similar HRIS/ATS platforms.
• Prior experience in healthcare, FQHC, and community health.

About Neighborcare Health:

Since 1968, Neighborcare Health has been removing barriers to health care for our neighbors. We believe everyone deserves a place to call their health care home, where a team of medical, dental and mental health professionals work in collaboration with each patient to develop a personal health improvement plan.

We are one of the largest providers of primary medical, dental and behavioral health care services in the Seattle area serving low-income and uninsured families and individuals, seniors on fixed incomes, immigrants, and people experiencing homelessness. Each year we care for nearly 60,000 patients at our nearly 30 non-profit medical, dental and school-based clinics. We ask everyone to pay what they can, but no one is turned away due to inability to pay.

Our clinics are located in neighborhoods where health disparities are the greatest, and our care teams, who speak over 55 languages and dialects, are as diverse as our patients. No matter who you are, or where you come from, regardless of your insurance, income or immigration status, you are welcome at Neighborcare Health.

Learn more about us here.

Full job description is available upon request.