HR Coordinator – Talent Acquisition

Marketing Statement:

Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries.   We have been in operation since 1962 and are nationally recognized as a member of  Ward's Top 50 and rated A++ by A.M.Best.

Philadelphia Insurance Companies is seeking a detail-oriented, proactive, and collaborative individual to join our Talent Acquisition team. This role provides essential administrative support throughout the recruiting lifecycle and plays a key role in ensuring seamless administrative experience for candidates, hiring managers, and internal HR stakeholders and the Talent Acquisition team. This role contributes to the overall success of the company by providing a high level of customer service, administrative support, and project coordination throughout the recruiting process. In addition, occasionally they may be involved in or support cross-functional HR project work. 

Key Responsibilities

• Serve as the first point of contact for administrative inquiries related to the recruitment process from candidates and hiring teams.
• Coordinate interview logistics including scheduling, video conferencing, in-person interviews, travel arrangements, and follow-up communications.
• Build and maintain positive working relationships with candidates, hiring managers, and Talent Acquisition team members.
• Support new hire processes including pre-employment screenings, offer letter preparation, and onboarding in partnership with vendors and internal training teams.
• Enter and maintain accurate data in the Workday HRIS system, including updates to employee records and recruitment status.
• Conduct regular audits to ensure accuracy of HR data across systems and internal trackers.
• Collaborate with HR and Talent Acquisition teams to identify and implement process improvements that enhance efficiency and candidate experience.
• Perform additional administrative or project-based tasks as assigned.

Qualifications

• 5-7 Years of experience providing administrative experience support in a Talent acquisition or HR environment preferred.
• Experience using HR systems such as Workday, DocuSign, and ADP Payroll preferred not required.
• Strong attention to detail, organizational and time management skills.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong customer service mindset and skills with a focus on responsiveness.

Preferred

• 5–7 years of administrative experience, preferably within Talent Acquisition or Human Resources.
• Strong attention to detail and exceptional organizational skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication abilities.
• Ability to manage confidential information with a high degree of discretion.
• A customer focused mindset with a proactive approach to problem-solving.

EEO Statement:

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law.

Benefits:

We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities.  If you enjoy working in a fast paced work environment with growth potential please apply online.
Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at  https://www.phly.com/Careers/default.aspx