Coordinator, Talent Acquisition

Job Summary

The Coordinator, Talent Acquisition plays a key role in supporting the university’s strategic staffing needs by managing end-to-end recruitment and selection processes for a wide range of staff positions, with a particular focus on the Auxiliary Support Staff pool. This position is responsible for developing and executing targeted recruitment strategies, coordinating advertising and candidate sourcing, supporting selection committees, and ensuring compliance with the collective agreement, employment legislation, and institutional policy. The Coordinator serves as a trusted advisor to hiring managers and applicants, providing guidance throughout the recruitment life cycle and ensuring a professional, inclusive, and consistent candidate experience. The role also supports recruitment marketing efforts, manages job postings through the Applicant Tracking System, and assists in onboarding and orientation activities.

The Coordinator oversees key administrative and labour relations processes related to auxiliary employment, including tracking performance evaluations, supporting disciplinary procedures, and liaising with managers, supervisors and association representatives to address staffing concerns. The position is also responsible for coordinating full-time secondments and Association releases under the collective agreement, ensuring accurate monitoring of timelines, reimbursements, and compliance requirements. The Coordinator handles sensitive and confidential matters with professionalism, facilitates timely communication between HR and key stakeholders, and contributes to initiatives that support a great candidate and employee experience.

Qualifiications

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field from a recognized, post-secondary institution.
• Completion of coursework in recruitment and selection, labour relations, and employment law is preferred.
• CPHR designation or eligibility is considered an asset.
• Minimum three (3) years of recent, relevant experience in recruitment, talent acquisition, or similar human resources administration.
• Demonstrated experience coordinating recruitment activities using an Applicant Tracking System (ATS), including job posting, candidate screening, and system troubleshooting.
• Strong understanding of employment legislation, collective agreements, and immigration related recruitment and selection, particularly.
• Experience working in a unionized environment with an understanding of collective agreement language and processes is preferred.
• Experience managing or supporting performance and labour relations processes, such as performance evaluations, disciplinary actions, or secondments, is an asset.
• Strong knowledge of recruitment best practices, and equity-focused hiring principles.
• High level of professionalism, judgment, and discretion in handling confidential and sensitive information.
• Proven ability to manage competing priorities, meet deadlines, and adapt to changing demands in a fast-paced environment.
• Excellent communication and interpersonal skills with the ability to provide advice and guidance to hiring managers, applicants, and union representatives.
• Demonstrated proficiency in MS Office applications (Word, Excel, Outlook), ATS platforms, HRIS systems, and internet-based recruitment tools.
• Demonstrated ability to write, edit, and proof job postings and other materials for publication across platforms.
• Strong organizational skills and attention to detail, particularly in document management and data accuracy.
• Experience using social media as a recruiting and promotional/ marketing tool to attract and engage talent.
• Proven ability to be manage changing priorities, be flexible, manage tight deadlines, stress, and the ability to multi-task.
• Attention to detail including proven ability to provide highly accurate data entry.
• Proven ability to communicate effectively and to provide service to employees and applicants in a professional, respectful, positive and courteous manner.
• Proven ability to handle confidential information and made sound decisions within the limits of established policies and procedures.
• Proven ability to establish and maintain positive, effective working relationships in a team environment at all times.
• Proven organizational skills and keen attention to detail.

UFV LEADERSHIP PROFICIENCIES

• Creates and implements plans: Shapes, aligns and executes the strategic priorities to meet student and community needs.
• Leads change: Remains flexible, adjusting to changing circumstances and leads positive change by balancing innovation and calculated risk taking.
• Cultivates collaborative relationships: Builds effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
• Inspires and develops talent: Invests in developing yourself, staff and faculty, effective teams, and our culture of excellence.
• Makes effective decisions: Makes sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstance.
• Infuses Indigenization, Equity, Diversity, and Inclusion: Leads by example, valuing differing perspectives and backgrounds and promotes equity, inclusion and respect in a diverse environment.

How to Apply

Please submit a resume and covering letter by the closing date.

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer.  Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee.  Inquiries about the survey may be directed to careers@ufv.ca.  Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials. 

UFV is committed to the principle of equity in employment.