Administrative Intern Magnet - Talent Acquisition - FT - Day

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Job Information
Exemption Status: Non-Exempt

A Brief Overview
Stormont Vail Health's Student Internship Program is designed for students entering their senior year of an accredited bachelor's degree program. This experience provides an opportunity to apply academic knowledge in a real-world setting, contribute to impactful projects, and gain exposure to professional environments. Interns will work closely with experienced professionals and receive mentorship throughout the program. This internship is centered on Program Management of Employee Recognitions programs in the Magnet office. The intern will learn existing workflows and processes for the program, then leverage academic knowledge, creativity, and innovation to help streamline and enhance recognition initiatives. Responsibilities include program coordination, scheduling, and celebrating award recipients.

Education Qualifications

• Currently enrolled in a Bachelor’s degree program at an accredited college or university in related field. Required
• Completion of at least junior-level coursework (typically 90 credit hours or equivalent). Required

Experience Qualifications

• Coursework or experience in Business, Healthcare, Finance, Data Analytics or a related field Preferred

Skills and Abilities

• Strong communication, organization, and analytical skills. Required
• Ability to manage time effectively and work independently or collaboratively.
• Proficiency in Microsoft Office Suite or relevant tools.
• Full-time availability during the internship period.
• Professional conduct and accountability.
• Interest in project management, human resources & employee relations, organizational culture & wellness, healthcare administration or operational management.
• Timely completion of assigned tasks and deliverables.
• Respect for confidentiality.

What you will do

• The Intern will support departmental operations through administrative, analytical, and project-based tasks. This internship provides hands-on experience in a healthcare setting, offering exposure to hospital workflows, patient services, and interdepartmental collaboration.
• Uphold patient confidentiality and comply with HIPAA regulations.
• Participate in meetings and contribute to ongoing initiatives
• Oversee and implement recognition programs, including screening and validating incoming nominations and preparing them for council review.
• Coordinate award ceremonies, prepare documents, gifts, and memorabilia, register winners with national foundations, and communicate benefits to recipients. Develop communication templates for winners.
• Prepare and distribute nomination letters and pins to recognized employees. Communicate with department leaders and recommend efficient communication strategies.
• Apply operational management skills to review workflows from nomination to ceremony. Collaborate with the Magnet Project Manager to identify innovative improvements and provide recommendations for program growth.
• Contribute to department-specific projects and initiatives.
• Conduct research, analyze data, and assist in developing reports or presentations.
• Participate in department meetings and contribute to ongoing initiatives.
• Present a final project or summary of contributions at the end of the internship.
• Other duties as assigned.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• On-Site; No Remote

Scope

• No Supervisory Responsibility
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• No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Stairs): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Occasionally 1-3 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Occasionally 1-3 Hours
• Pulling: Occasionally 1-3 Hours
• Pushing: Occasionally 1-3 Hours
• Reaching (Forward): Occasionally 1-3 Hours
• Reaching (Overhead): Rarely less than 1 hour
• Repetitive Motions: Frequently 3-5 Hours
• Sitting: Frequently 3-5 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Frequently 3-5 Hours
• Walking: Occasionally 1-3 Hours

Working Conditions

• Dusts: Rarely less than 1 hour
• Extreme Temperatures: Rarely less than 1 hour
• Noise/Sounds: Occasionally 1-3 Hours
• Other Atmospheric Conditions: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.